Legal Administrative Assistant – Litigation

Consilio LLC; Phoenix (AZ); Hybrid; USD 66,000 - 103,000; Full time

Job summary

Consilio LLC is seeking a Legal Administrative Assistant to support attorneys in a busy litigation practice. The role offers a hybrid schedule with three days onsite and two remote, ideal for a legal support professional with hands-on litigation experience.

Responsibilities include drafting and filing pleadings, managing case files, coordinating calendars, and assisting with time and billing. The candidate should have strong MS Office skills and experience with document management systems such

Qualifications

• Minimum 2 years of legal administrative or legal support experience in a law firm environment.
• Tangible litigation experience required.
• Experience supporting California litigation matters preferred.
• Prior experience with court filings and federal/state filing procedures.
• Proficiency with Word formatting and document production in MS Office.
• Experience using legal document management systems such as iManage or similar is a plus.

Responsibilities

• Provide administrative and litigation support to attorneys and legal teams.
• Prepare, format, proofread, and revise legal documents, correspondence, and court filings.
• Assist with preparing and filing pleadings in state and federal courts.
• Create and maintain Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Manage electronic and physical case files.
• Coordinate calendars, meetings, deadlines, and attorney schedules.
• Assist with time entry, expense reports, and billing support.
• Monitor litigation deadlines and support case management activities.
• Utilize document management and legal technology systems to maintain accurate records.
• Collaborate with attorneys and support staff to ensure timely completion of assignments and client deliverables.

Skills

Legal experience

Litigation support

MS Office proficiency

Document management

Tools

iManage

Job description

Consilio's Direct Hire Division is partnering with a highly respected national law firm to identify a Legal Administrative Assistant to support attorneys within a busy litigation practice. This position is ideal for a legal support professional with hands-on litigation experience who enjoys working in a collaborative, fast-paced environment and providing high-level administrative support to attorneys.

• Schedule: Hybrid 3 days onsite / 2 remote

Key Responsibilities

• Provide administrative and litigation support to attorneys and legal teams.
• Prepare, format, proofread, and revise legal documents, correspondence, and court filings.
• Assist with preparing and filing pleadings in state and federal courts.
• Create and maintain Tables of Contents (TOCs) and Tables of Authorities (TOAs) for briefs and other court filings.
• Manage electronic and physical case files, ensuring documents are organized and readily accessible.
• Coordinate calendars, meetings, deadlines, and attorney schedules.
• Assist with time entry, expense reports, billing support, and other administrative functions.
• Monitor litigation deadlines and support case management activities.
• Utilize document management and legal technology systems to maintain accurate records.
• Collaborate with attorneys and support staff to ensure timely completion of assignments and client deliverables.

Qualifications

• Minimum of 2 years of legal administrative or legal support experience in a law firm environment.
• Tangible litigation experience is required.
• Experience supporting California litigation matters strongly preferred.
• Prior experience with court filings, including state and federal filing procedures.
• Demonstrated experience preparing Tables of Contents (TOCs) and Tables of Authorities (TOAs).
• Proficiency with Microsoft Office, particularly Word formatting and document production.
• Strong organizational skills with the ability to prioritize multiple assignments under tight deadlines.
• Excellent written and verbal communication skills.
• Experience using legal document management systems such as iManage or similar platforms is a plus.
• Competitive salary ranging from $66,000 - $103,000, commensurate with experience.
• Opportunity to join a prestigious law firm with a collaborative and supportive culture.
• Long-term career growth within a nationally recognized legal organization.