Litigation Legal Secretary

Barnes Pailhe King & Bennett Search; San Francisco (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

Barnes Pailhe King & Bennett Search seeks a Litigation Legal Secretary to support multiple litigation attorneys in an East Bay firm. The role offers potential for permanent placement and thrives in a high-volume, fast-paced environment.

Key requirements include solid experience in litigation support, strong rule knowledge, and proficiency with e-filing, Cal/Office 365. The team values a detail-oriented, proactive professional who communicates well and multitasks efficiently.

Qualifications

• Experience supporting litigation attorneys in a law firm.
• Strong knowledge of state and federal court rules and procedures.
• Proficient with e-filing systems, calendaring software, and document management.
• Excellent Microsoft Office 365 skills (Word, Excel, Outlook, PowerPoint).
• Professional demeanor, strong communication, and multitasking ability.

Responsibilities

• Prepare and file legal documents in state, federal, and appellate courts.
• Manage attorney calendars; coordinate meetings, depositions, and travel.
• Handle e-filing, document management, and administrative tasks such as expense reports and time entry.
• Proofread and finalize pleadings, discovery, and correspondence.
• Track deadlines using a docketing and calendaring system.

Job description

Our client, a law firm located in the East Bay, is seeking a Litigation Legal Secretary to join their team, with the potential for the role to become permanent. This position supports multiple litigation attorneys and requires a detail-oriented, organized professional who can thrive in a high-volume, fast-paced environment.

Trusts and Estates litigation experience would be a plus but is not required. Candidates must meet the minimum requirements listed below.

The firm offers a collegial, team-oriented culture where staff are recognized as essential to the firm's success. They value professionals with a positive, proactive attitude who are looking to contribute meaningfully in a supportive environment.

Key Responsibilities:

• Prepare and file legal documents in state, federal, and appellate courts (including Tables of Authorities and Contents).
• Manage attorney calendars; coordinate meetings, depositions, and travel.
• Handle e-filing, document management, and administrative tasks such as expense reports and time entry.
• Proofread and finalize pleadings, discovery, and correspondence.
• Track deadlines using a docketing and calendaring system.

Qualifications:

• Solid experience supporting litigation attorneys.
• Strong knowledge of state and federal court rules and procedures.
• Proficiency with e-filing systems, calendaring software (e.g., CompuLaw), and document management platforms (e.g., iManage).
• Skilled in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint).
• Professional demeanor, strong communication skills, and the ability to multitask effectively.