Legal Assistant

Pathways Personnel; California; Remote; USD 60,000 - 90,000; Full time

Job summary

Pathways Personnel, Inc. is seeking an experienced Legal Assistant to support multiple attorneys in a collaborative, remote environment in California.

You will prepare, format, and proofread legal documents, and file with state and federal courts and administrative agencies using electronic filing systems. The role requires meticulous attention to deadlines, calendars, and case status, with strong collaboration across offices.

Job description

A growing law firm is seeking an experienced Legal Assistant to support multiple attorneys in a collaborative, remote environment. The ideal candidate is highly organized, detail-oriented, and capable of working independently while knowing when to seek guidance.

Key Responsibilities

• Prepare, format, and proofread legal documents, including pleadings, briefs, correspondence, and Tables of Contents and Authorities.
• File documents with state and federal courts and administrative agencies using electronic filing systems.
• Monitor court rules, filing requirements, and case deadlines.
• Coordinate service of legal documents and prepare proofs of service.
• Maintain electronic case files, track matter status, and manage attorney calendars.
• Coordinate depositions, mediations, meetings, travel, and other scheduling needs.
• Process time entries, expense reports, reimbursements, and vendor invoices.
• Provide administrative support, including telephone coverage and intake assistance, as needed.
• Collaborate with colleagues across offices to ensure efficient and consistent support.

Qualifications

• Minimum of 8 years of California legal secretarial experience.
• Strong understanding of litigation procedures, legal terminology, and court filing requirements.
• Proficiency in Microsoft Word, Excel, Outlook, and document management systems.
• Experience with legal e-filing, timekeeping, calendaring, and case management software.
• Excellent proofreading, organizational, communication, and time-management skills.
• Ability to manage competing priorities, exercise sound judgment, and work independently in a remote setting.
• A high school diploma is required; a college degree is preferred.