Litigation Legal Administrative Assistant

Burnett Specialists Staffing | Recruiting; Houston (TX); On-site; USD 50,000 - 65,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting is seeking a Litigation Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys in our Fiduciary Litigation practice group. Fiduciary litigation experience is not required, however strong defense litigation background is critical to success in this role.

Responsibilities include preparing, proofreading, and formatting pleadings and correspondence; handling e-filings in state and federal courts; maintaining

Qualifications

• Minimum of 5 years of administrative experience supporting Litigation attorneys in a law office.
• Proficient knowledge of legal document formatting, including table of contents, table of authorities, styles, track changes, and PDF editing and conversion.
• Strong computer proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a document management system (iManage experience a plus).
• Experience with time entry systems, e-Filing platforms, file opening, and conflict checks.

Responsibilities

• Prepare, proofread, and format legal documents such as pleadings, correspondence, memoranda, and exhibits.
• Perform e-filings in state and federal courts and maintain filing confirmations.
• Maintain and organize electronic files in the appropriate iManage folder.
• Establish and monitor calendaring of litigation deadlines and key dates.
• Open new matters and submit conflicts of interest requests.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate closely with billing managers and accounts payable personnel regarding client-specific rate agreements and vendor invoices.
• Prepare client-requested estimates and support monthly billing processes.
• Coordinate travel arrangements, meetings, depositions, and trial preparation logistics.
• Update pleading notebooks, indices, and case files as needed.
• Proofread documents to ensure accuracy, completeness, and compliance with court rules.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

Skills

Litigation support

MS Office

E-filing

Document management

Tools

iManage

Job description

Large, prestigious law firm is seeking a Litigation Legal Administrative Assistant to provide high-level administrative and litigation support to attorneys in their Fiduciary Litigation practice group. Fiduciary litigation experience is not required, however, high caliber defense litigation experience is critical.

Responsibilities

• Prepare, proofread, and format legal documents such as pleadings, correspondence, memoranda, and exhibits.
• Perform e-filings in state and federal courts and maintain filing confirmations.
• Maintain and organize electronic files in the appropriate iManage folder.
• Establish and monitor calendaring of litigation deadlines and key dates.
• Open new matters and submit conflicts of interest requests.
• Enter billable time for attorneys and assist with revisions to pre-bills.
• Coordinate closely with billing managers and accounts payable personnel regarding client-specific rate agreements and vendor invoices.
• Prepare client-requested estimates and support monthly billing processes.
• Coordinate travel arrangements, meetings, depositions, and trial preparation logistics.
• Update pleading notebooks, indices, and case files as needed.
• Proofread documents to ensure accuracy, completeness, and compliance with court rules.
• Provide overflow assistance and perform other administrative and secretarial duties as requested.

Requirements

• Minimum of 5 years of administrative experience supporting Litigation attorneys in a law office.
• Proficient knowledge of legal document formatting, including table of contents, table of authorities, styles, track changes, and PDF editing and conversion.
• Strong computer proficiency in MS Office (Word, Excel, PowerPoint, and Outlook).
• Experience working with a document management system (iManage experience a plus).
• Experience with time entry systems, e-Filing platforms, file opening, and conflict checks.