Litigation Assistant

Delve Search & Recruiting; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

Delve Search & Recruiting seeks a Litigation Assistant in Los Angeles to provide complex administrative and secretarial support to a team of attorneys, coordinating with secretaries and clients as needed.

The role handles filing, calendaring, document management, and billing support across multiple platforms, drafting pleadings, and preparing various binders. Strong organizational and communication skills are essential.

Qualifications

• 4+ years of relevant experience as a legal secretary and 3+ years in litigation preferred.
• Bachelor’s degree preferred.
• Proficient in Microsoft Office – Word, Outlook, and Excel – records management software and general office equipment.
• Knowledge of iManage, ProLaw, or related software is desired.
• Proficient knowledge of filing requirements with state and federal entities.
• Excellent verbal and written communication skills are required.
• Strong organizational skills with the ability to manage multiple tasks with minimal supervision.
• Ability to establish effective working relationships throughout the Firm.
• Ability to type with speed and accuracy and maintain confidentiality.
• Must pass a background check.

Responsibilities

• Manage physical and electronic files across software platforms.
• Draft shells for pleadings, discovery, motions, declarations, and proposed orders.
• Demonstrate the ability to generate table of contents and authorities.
• Prepare and file pleadings correspondence, including e-file of state and federal documents.
• Maintain calendar for deadlines, hearings, meetings, reminders, and discovery motions.
• Create deposition binders, mediation binders, hearing binders, and trial binders.
• Organize case files, ensuring quality control.
• Coordinate calendaring, court reporters, depositions, mediations, and arbitrations.
• Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as requested.
• Proofread and redline documents for grammar, spelling, punctuation, and syntax.
• Prepare reports, tables, and Excel documents as needed.
• Support attorneys with workload, suggesting efficiencies or improvements.
• Input and edit attorney time entries; ensure client/matter association.
• Collaborate with Billing to coordinate client bills and final invoices.

Skills

Legal secretary

Litigation

Microsoft Office

Communication

Confidentiality

Time management

Education

Bachelor's degree

Tools

iManage

ProLaw

Job description

The Litigation Assistant provides and coordinates complex and specialized administrative and secretarial support requiring in-depth knowledge of legal practice processes. This position supports a team of attorneys. The Litigation Assistant also provides support to other secretaries and attorneys when the need arises for assistance or coverage. The position acts as an internal and external liaison for attorneys and clients while managing administrative functions.

ESSENTIAL FUNCTIONS

• Manage physical and electronic files, including processing, updating, locating, and reviewing documents from various software platforms, such as data uploading, keyword searching, and other tasks defined by the team.
• Draft shells for pleadings, discovery, motions, declarations, and proposed orders.
• Demonstrate the ability to generate table of contents and authorities.
• Prepare and file pleadings correspondence, including e-file of state and federal documents.
• Maintain calendar for deadlines, hearings, meetings, reminders, and discovery motions.
• Create deposition binders, mediation binders, hearing binders, and trial binders.
• Organize case files, including correspondence, pleadings, and discovery motions, ensuring quality control.
• Coordinate multiple office functions, including calendaring, scheduling court reporters, depositions, mediations, and arbitrations.
• Draft, edit, format, and finalize correspondence, memos, and emails; distribute documents as requested.
• Proofread and redline documents, correspondence, and memoranda to ensure accuracy, including grammar, spelling, punctuation, and syntax.
• Prepare reports, tables, and Excel documents as needed for assignments.
• Prioritize, coordinate, and manage legal work assignments using available firm support, such as file clerks, copy services, new business intake, and finance.
• Provide support to assigned attorneys throughout the day, proactively suggesting efficiencies or process improvements.
• Input and edit attorney time entries using the firm’s software and confirm appropriate client and matter association.
• Collaborate with the Billing Department to coordinate client bills, including preparing, reviewing, and editing proformas and compiling appropriate documentation for inclusion with the final invoice to clients.
• Calendaring court deadlines, hearings, discovery, and filings.
• Other duties as assigned.

QUALIFICATIONS

• 4+ years of relevant experience as a legal secretary and 3 + years in litigation preferred.
• Bachelor’s degree preferred.
• Proficient in Microsoft Office – Word, Outlook, and Excel – records management software and general office equipment.
• Knowledge of iManage, ProLaw, or related software is desired.
• Proficient knowledge of various related filing requirements with state and federal entities.
• Excellent communication skills – verbal and written – are required.
• Strong organizational skills and attention to detail, with the ability to organize, prioritize, and complete simultaneous assignments with minimal supervision.
• Ability to establish effective working relationships throughout the Firm.
• Ability to type with speed and accuracy.
• Ability to maintain confidentiality.
• Must be able to pass a background check.