Litigation Legal Administrative Assistant

Burnett Specialists Staffing | Recruiting; Austin (TX); Hybrid; USD 50,000 - 70,000; Full time

Benefits offered by this job

Remote work 2 days/week

Job summary

Burnett Specialists Staffing | Recruiting is seeking a Litigation Legal Administrative Assistant to support a group of defense attorneys in a prestigious insurance defense firm in Austin, TX. The role requires strong organizational skills and experience in civil litigation support.

The position involves drafting basic legal documents, managing calendars and deadlines, and handling billing, invoicing, and e-filing (Texas NextGen). Remote work 2 days per week is offered.

Qualifications

• Minimum of 5+ years of recent litigation experience in a law firm.
• Defense litigation experience is preferred.

Responsibilities

• Provides administrative support to a team of civil litigation defense attorneys.
• Drafts basic legal documents including pleadings, discovery and correspondence for review.
• Manages attorney calendars, including deadlines and scheduling meetings.
• Handles invoicing, vendor invoices, check requests and expense reports.
• Handles incoming/outgoing correspondence including emails, calls and mail.
• Performs e-filing in state and federal courts (eFile Texas and NextGen).
• Records attorney time using L&A codes in billing software.
• Runs conflict checks and opens new client matters; closes files as needed.
• Maintains confidentiality and communicates professionally with clients and court personnel.

Skills

Litigation support

Calendar management

Billing & invoicing

Professional communication

Tools

E-filing systems

Billing software

Job description

Prestigious insurance defense law firm is seeking a Litigation Legal Administrative Assistant to provide support to a group of attorneys. Firm allows 2 remote days per week.

Responsibilities

• Provides administrative support to a team of civil litigation defense attorneys;
• Draft basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys;
• Manage and maintain attorney's calendars, including litigation deadlines and scheduling meetings;
• Basic accounting duties including processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting;
• Handle incoming and outgoing correspondence, including emails, phone calls and mail;
• Manages E-filing in both state and federal courts using e-File Texas and NextGen;
• Enters attorney time into billing system using L & A codes on billing software;
• Run conflict checks and open new client matters; including closing files;
• Exercises discretion and maintains information of a confidential nature;
• Communicate with clients, court personnel and other counsel in a professional manner;
• Able to multi-task to assist with handling a busy litigation docket;

Requirements

• Minimum of 5+ years of recent litigation experience in a law firm. Defense litigation experience preferred.