Litigation Legal Administrative Assistant

Burnett Specialists Staffing | Recruiting; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

Burnett Specialists Staffing | Recruiting is looking for a Litigation Legal Administrative Assistant in Phoenix, Arizona. The role requires 5+ years of legal secretary experience, preferably in a business law practice with exposure to litigation. Responsibilities include scheduling court appearances, preparing legal documents, coordinating filings, and assisting attorneys throughout litigation cases. Expertise in Microsoft Office Suite and e-filing is essential for this position.

Qualifications

• Requires 5 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies.
• Expertise in e-filing.

Responsibilities

• Schedules court appearances, depositions, arbitrations, mediations, and client meetings.
• Prepares draft documents such as briefs, complaints, motions, and subpoenas.
• Formats documents as appropriate for each court.
• Coordinates multi-document filings in Federal, Circuit, and State courts, including E-filings.
• Establishes and maintains filing and records in both hard copy and electronic formats.
• Enters lawyers’ time and prepares client billing as required.
• Researches and abstracts information for meetings and projects.
• Assists attorneys in all stages of litigation cases.

Skills

Legal documentation preparation

Calendar management

Research and data abstraction

E-filing expertise

Microsoft Office Suite proficiency

Education

Bachelor’s Degree or equivalent experience

Job description

Prestigious global firm that is consistently ranked among the top 100 law firms in the US is seeking a Litigation Legal Administrative Assistant to support a group of attorneys. They will assist attorneys in preparing litigation cases from onset through post trial; obtaining and organizing case files on a daily basis; preparing, organizing and maintaining deposition materials and summaries; assisting with trial and mediation preparations; assists with document production including creation and editing of various legal forms, correspondence and documents.

Duties & Responsibilities:

• Schedules court appearances, depositions, arbitrations, mediations, client meetings and conference calls; arranges business itineraries and coordinates lawyers’ travel arrangements; processes travel reimbursement, and maintains calendar.
• Prepares draft documents such as briefs, complaints, motions, subpoenas, summonses, using firm templates and information from attorneys. Prepares motion binders and special working binders as necessary.
• Formats documents as appropriate for each court.
• Coordinates multi-document filings in Federal, Circuit and State courts, including E-filings.
• Establishes and maintains filing and records, in both hard copy and electronic formats.
• Enters lawyers’ time on a daily basis and sends to accounting by month-end deadlines. Prepares client billing as required.
• Researches and abstracts information and support data in preparation for meetings, work projects, and reports.
• Assists attorneys in in all stages of litigation cases from onset through post trial.
• Ascertains calendaring requirements for each matter and ensures proper maintenance of any required case calendars.
• Oversees organization, maintenance and appropriate utilization of documents and other case-related materials, including maintenance of client-presentable and efficient work areas and case rooms.

Qualifications & Prior Experience:

• Requires 5 or more years of experience as a legal secretary, working in a business law practice with exposure to litigation.
• Bachelor’s Degree or equivalent experience preferred.
• Computer proficiency in Microsoft Office Suite applications including Word, PowerPoint, Excel and Outlook, as well as document management and other office technologies. Expertise in e-filing.