Litigation Secretary

AGG Legal Staffing; San Francisco (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

AGG Legal Staffing is seeking an experienced litigation support professional to assist 8-9 attorneys in a fast-paced environment in San Francisco. The role includes managing calendars, e-filing across jurisdictions, and supporting depositions, arbitrations, mediations and trials.

The candidate should have a bachelor’s degree or Legal Secretary Certificate preference, 0.5+ years of litigation experience, and strong MS Office, Adobe Acrobat, DocuSign, and document management system skills.

Qualifications

• Bachelor’s degree or Legal Secretary Certificate preferred but not required.
• 0.5+ years of litigation experience in large law firms.
• Proven expertise in electronic filing (e-filing) across various jurisdictions.
• Experience in IP litigation and trial preparation is highly desirable.
• Advanced proficiency in MS Office, Adobe Acrobat, and DocuSign.
• Proficiency with Document Management Systems, such as NetDocuments or iManage.
• Experience using dictation and transcription software.

Responsibilities

• Calendar management, answering phones and emails, travel arrangements.
• Coordinate meeting logistics, open new matters, time entry, expense reports, and billing.
• Assist with business development activities.
• Support all aspects of a case including depositions, arbitrations, mediations and trials; assist with trial logistics.
• Prepare and proofread documents for accuracy and formatting.
• Provide proactive, professional service to internal and external contacts.

Skills

Litigation knowledge

E-filing across jurisdictions

Case management

Trial support

MS Office

DocuSign

Document management

Education

Bachelor's degree

Legal Secretary Certificate

Tools

NetDocuments

iManage

DocuSign

MS Office Suite

Adobe Acrobat

Job description

This position will support 8-9 attorneys in the litigation practice group. The qualified candidate must have substantive knowledge, understanding and experience in litigation, including, e-filing in various jurisdictions, managing multiple cases and various administrative support tasks. This position reports to the Senior Human Resources Manager and the current in-office requirement is a minimum of 3 days per week.

• Perform a variety of administrative duties such as calendar management, answering phones and emails, arranging travel, coordinating meeting logistics, opening new matters, time entry, expense reports, billing and assisting with business development activities
• Support all aspects of a case, including case management, depositions, arbitrations, mediations and trials, including handling logistics and supporting at trial as necessary
• Strong technical skills needed to prepare and proofread legal documents and correspondence for accuracy, grammar, and formatting
• Demonstrate ability to work effectively with others in a cooperative, enthusiastic and friendly manner to accomplish position functions and participate in team efforts
• Provide overall proactive, professional and detailed service to both internal and external contacts

Qualification

• sBachelor’s degree or Legal Secretary Certificate preferred but not required
• .5+ years of litigation experience in large law firms, including deep knowledge of State and Federal court rules and civil procedures
• .Proven expertise in electronic filing (e-filing) across various jurisdictions
• .Experience in IP litigation and trial preparation is highly desirable
• .Advanced proficiency in MS Office (Word, Excel, Outlook), Adobe Acrobat, and DocuSign
• .Proficiency with Document Management Systems, such as NetDocuments or iManage
• .Experience using dictation and transcription software