Litigation Assistant

Novate Legal Search; Las Vegas (NV); On-site; USD 52,000 - 72,000; Full time

Job summary

Novate Legal Search seeks a Litigation Legal Secretary to support assigned attorneys with a wide range of secretarial and administrative duties.

You will interact with colleagues, clients and staff while upholding the firm’s image and confidentiality requirements.

Qualifications

• Minimum of 5 years of litigation secretarial experience.
• Strong proofreading and grammar skills.
• Proficiency with MS Word, Outlook and Excel.
• Familiarity with legal terminology and citations.
• Experience with iManage or similar document management systems.

Responsibilities

• Input, revise, and finalize correspondence, memoranda and other legal documents.
• File legal documents in federal and state courts, including e-filing; prepare service documents.
• Verify attachments and exhibits are included with letters and memos.
• Proofread documents for formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review incoming mail, distribute to teams, and upload to the DMS.
• Prepare documents for mail, messenger, and overnight delivery.
• Prepare expense reports and manage vendor invoices.
• Enter attorney time and send reminders.
• Process client billing and assist with editing bills.
• Schedule meetings, travel, and conferences.
• Prepare new files and open matters; handle conflicts checks.
• Coordinate with other departments for support and projects.
• Provide overflow and coverage for Secretarial Team Members.

Skills

Litigation secretarial experience

Proofreading

MS Office proficiency

Legal terminology

Legal citation

Tools

iManage

Compulaw

Microsoft Word

Microsoft Outlook

Microsoft Excel

Job description

As a Litigation Legal Secretary, you will provide a variety of secretarial and administrative duties for assigned attorneys. You will be responsible for interacting with colleagues in a team setting and upholding the image of the Firm by maintaining positive contact with clients, attorneys and staff, and observing confidentiality of client matters.

The Day-to-day

• Input, revise, and finalize correspondence, memoranda and other legal documents. Draft routine correspondence, memoranda and other documents.
• File legal documents in federal and state courts, including e-filing in all courts and agencies; prepare documents for service of process; prepare case shell documents for use by attorneys.
• Verify all attachments, exhibits and enclosures are included with transmittal letters/memos.
• Proofread documents and check for appropriate formatting, spelling and grammar.
• Maintain good public relations with clients.
• Review all incoming mail, distribute to teams as needed and upload to the DMS.
• Prepare documents and packages for mail, messenger and overnight delivery.
• Prepare expense reports, manage vendor invoices, mailings, and request checks as needed.
• Enter attorney time. Send time entry reminders.
• Process client billing. Assist with review and edit of bills as necessary.
• Schedule appointment and make arrangements for meetings, conferences and travel.
• Complete client/matter intake forms. Request conflicts of interest checks. Open new files. Prepare files to be closed.
• Coordinate and follow through on requests and projects with other support departments (e.g. receptionists, file/document clerks, office services).
• Provide overflow and absence coverage assistance as well as secretarial support for Secretarial Team Members attorneys.
• Other duties and projects as assigned.

You Have

• A minimum of 5 years of litigation secretarial experience. (Entertainment Litigation experience is a plus).
• Strong proofreading skills, attention to detail and solid grammar/spelling skills.
• High degree of proficiency with Microsoft programs (Word, Outlook, Excel).
• Legal citation and legal terminology expertise.
• Familiarity with iManage, Compulaw or similar technology.
• The ability to organize, prioritize and meet the demands off multiple attorney assignments.
• Flexibility to work overtime occasionally.