Litigation Legal Administrative Assistant

Brown White & Osborn LLP; Boston (MA); Hybrid; USD 75,000 - 90,000; Full time

Benefits offered by this job

Hybrid work flexibility

Medical, dental, vision insurance

401(k) retirement plan

Paid time off

Cell phone stipend

Tech reimbursement

Job summary

Brown White & Osborn LLP in Boston, MA seeks a Litigation Legal Administrative Assistant to provide high-level administrative support to attorneys and paralegals on sophisticated civil matters. The ideal candidate has extensive litigation experience and can manage multiple deadlines in a fast-paced environment.

Role requires strong MA and federal court procedure knowledge, and ability to file documents, review filings, and assist with trial prep while maintaining organized case files.

Qualifications

• 5+ years of experience as a litigation legal administrative assistant or litigation legal secretary.

Responsibilities

• Provide administrative and secretarial support to attorneys and paralegals.
• Draft and finalize briefs, pleadings, and other legal documents.
• Prepare Tables of Contents and Tables of Authorities.
• Coordinate motions, discovery, hearings, and trial prep.
• Electronically file documents with state and federal courts.
• Maintain knowledge of court rules and deadlines.
• Proofread documents for formatting and accuracy.
• Manage electronic client and matter files.

Job description

Description

Litigation Legal Administrative Assistant

Location: Boston, MA
Compensation: $75,000–$90,000 annually
Schedule: Hybrid – 3 Days In Office / 2 Days Remote
Experience: 5+ Years Required; 10–20+ Years Strongly Preferred
Practice Area: Complex Civil Litigation

Position Overview

A nationally recognized litigation law firm is seeking an experienced Litigation Legal Administrative Assistant to join its Boston office. This position will provide high-level administrative and litigation support to attorneys and paralegals handling sophisticated civil matters.

The ideal candidate is a seasoned legal administrative professional with extensive litigation experience, strong knowledge of Massachusetts and federal court procedures, and the ability to independently manage multiple attorneys, deadlines, filings, and administrative responsibilities in a fast-paced environment.

This is an excellent opportunity for an experienced legal professional who takes pride in being a trusted and highly dependable member of a litigation team.

Key Responsibilities

• Provide comprehensive administrative and secretarial support to assigned attorneys and paralegals.
• Draft, format, edit, proofread, and finalize briefs, pleadings, correspondence, motions, discovery materials, and other legal documents.
• Prepare Tables of Contents and Tables of Authorities.
• Create document shells and assist attorneys with motions, discovery, hearings, and trial preparation.
• Electronically file documents with Massachusetts state and federal courts.
• Maintain knowledge of applicable state and federal court rules, filing procedures, and deadlines.
• Proofread legal documents for formatting, accuracy, completeness, and compliance prior to filing or distribution.
• Maintain organized and up-to-date electronic client and matter files.
• Manage attorney calendars, appointments, court dates, filing deadlines, meetings, and other critical dates through Outlook.
• Coordinate attorney travel arrangements and prepare expense and mileage reimbursements.
• Enter, review, and revise attorney time entries and applicable litigation codes.
• Review vendor invoices and prepare check requests and payment submissions.
• Assist with prebill editing and coordinate with billing personnel to ensure accurate and timely client invoicing.
• Assist with conflict checks and new matter procedures.
• Provide professional telephone and client support on behalf of assigned attorneys.
• Assist attorneys and paralegals with trial preparation and other litigation-related projects as needed.

Requirements

Qualifications

• 5+ years of experience as a litigation legal administrative assistant or litigation legal secretary required.
• Candidates with 10–20+ years of sophisticated litigation support experience are strongly encouraged to apply.
• High school diploma required; college degree preferred but not required.
• Strong experience with state and federal electronic court filing is required.
• Knowledge of Massachusetts state and federal court rules and procedures, including familiarity with Massachusetts Superior Court Rule 9A, strongly preferred.
• Advanced proficiency with Microsoft Word and Outlook; proficiency with Excel and PowerPoint.
• Experience with legal technology and filing platforms such as PACER, ECF, Odyssey, File & ServeXpress, LexisNexis, and iManage, or comparable systems.
• Experience with Aderant or similar legal billing software is a plus.
• Notary Public designation is a plus but not required.
• Experience supporting attorneys in complex civil litigation is strongly preferred.

What We're Looking For

The successful candidate will be someone who is:

• Highly organized and exceptionally detail-oriented.
• Comfortable supporting busy litigation attorneys with competing priorities.
• Able to work independently and anticipate attorney needs.
• Experienced managing court deadlines and time-sensitive filings.
• An excellent written and verbal communicator.
• Skilled at proofreading and producing polished legal documents.
• Dependable, professional, and responsive.
• Comfortable working in a high-volume, deadline-driven environment.
• Able to prioritize multiple assignments without sacrificing accuracy.
• Collaborative and willing to assist attorneys, paralegals, and colleagues as needed.
• A strong problem solver who takes ownership of their work.

Benefits

Compensation & Benefits

Salary: $75,000–$90,000 annually, depending on experience and qualifications.

The firm offers a comprehensive benefits package that includes:

• Medical, dental, and vision insurance
• Life insurance
• 401(k) retirement plan
• Paid time off
• Cell phone stipend
• Technology reimbursement/support
• Fitness reimbursement
• Professional liability coverage
• Identity protection benefits
• Hybrid work flexibility
• Additional firm-sponsored benefits and resources