Legal Administrative Assistant - Litigation

Brown White & Osborn LLP; Worcester (MA); Hybrid; USD 73,000 - 94,000; Full time

Benefits offered by this job

Health insurance

401(k) retirement plan

Paid time off

Professional development opportunities

Job summary

Brown White & Osborn LLP in Worcester, MA is seeking a seasoned Legal Administrative Assistant to support our Litigation team. This hybrid role requires 5+ years of relevant experience, strong court procedure knowledge, and precision in document drafting, filing, and scheduling.

You will manage calendars, coordinate depositions, prepare billing, and interact professionally with clients, courts, and counsel.

Qualifications

• 5+ years of legal administrative experience is required.
• Knowledge of state and federal court procedures and electronic filing.
• Proficiency with MS Word, Outlook, Excel, and PowerPoint.
• Experience with document management, time-entry, and billing systems.
• Excellent proofreading, grammar, organizational, and communication skills.
• Ability to manage multiple priorities and deadlines with accuracy.
• Discretion, professionalism, and commitment to confidentiality.
• Ability to work independently and collaboratively in a team environment.

Responsibilities

• Provide comprehensive administrative support to litigation attorneys.
• Prepare, revise, format, proofread, and finalize legal documents and pleadings.
• Assist with electronic filings in state and federal courts.
• Maintain attorney calendars and track court dates and deadlines.
• Coordinate depositions, hearings, trials, client meetings, and conference calls.
• Organize and maintain client files and matter documentation.
• Assist with opening new matters, conflict checks, and engagement documentation.
• Prepare expense reports, process invoices, and assist with monthly billing.
• Coordinate attorney travel and prepare itineraries.
• Communicate professionally with clients, courts, opposing counsel, and outside parties.
• Provide backup support to other attorneys and practice groups as needed.

Skills

Legal experience

Attention to detail

Communication

Discretion

Team collaboration

Time management

Prioritization

Client-facing

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Document management systems

Time-entry systems

Billing systems

Job description

Description

Legal Administrative Assistant – Litigation

Location: Worcester, MA
Compensation: $72,800–$93,600 annually
Schedule: Hybrid – 4 Days In Office / 1 Day Remote
Hours: Monday–Friday, 8:30 AM–5:00 PM
Experience: 5+ Years Preferred
Practice Area: Litigation

Position Overview

A well-established regional law firm is seeking an experienced Legal Administrative Assistant to support attorneys within its Litigation practice.

This position is ideal for a highly organized, detail-oriented legal professional who can manage multiple priorities, anticipate attorney needs, and provide high-level administrative support in a fast-paced litigation environment.

Key Responsibilities

Provide comprehensive administrative support to litigation attorneys.

Prepare, revise, format, proofread, and finalize legal documents, correspondence, pleadings, and other materials.

Assist with electronic filings in state and federal courts.

Maintain attorney calendars and track court dates, filing deadlines, meetings, and other critical dates.

Coordinate depositions, hearings, trials, client meetings, and conference calls.

Organize and maintain electronic and physical client files.

Assist with opening new matters, conflict checks, and engagement documentation.

Prepare expense reports, process invoices, and assist with monthly billing.

Coordinate attorney travel and prepare itineraries.

Communicate professionally with clients, courts, opposing counsel, and outside parties.

Provide administrative backup and support to other attorneys and practice groups as needed.

Requirements

5+ years of legal administrative assistant experience, preferably supporting litigation attorneys.

Knowledge of state and federal court procedures and electronic filing systems.

Strong proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.

Experience with document management, time-entry, and billing systems.

Excellent proofreading, grammar, organizational, and communication skills.

Ability to manage multiple competing priorities and deadlines while maintaining accuracy.

Strong judgment, professionalism, discretion, and commitment to confidentiality.

Ability to work both independently and collaboratively in a team-oriented environment.

Benefits

The position offers a competitive base salary of $72,800–$93,600, depending on experience and qualifications, along with a comprehensive benefits package that includes:

• Health insurance
• 401(k) retirement plan
• Paid time off
• Professional development opportunities