Litigation Legal Administrative Assistant

Hawley Troxell; Boise (ID); On-site; USD 42,000 - 66,000; Full time

Job summary

Hawley Troxell is seeking an experienced Legal Administrative Assistant to support a team of attorneys. A minimum of 3–5 years of litigation experience is required, with strong time management and organizational abilities.

Responsibilities include scheduling, calendaring, and travel planning; managing electronic case files; handling time entries and expenses; and coordinating with clients, opposing counsel, and other third parties.

Qualifications

• 3–5 years of litigation support experience.
• Excellent time management and prioritization abilities.
• Strong verbal and written communication skills.
• Proficient with Microsoft Office and litigation software.
• Ability to adapt to new technology quickly.

Responsibilities

• Assist attorneys with scheduling, calendaring, and travel planning.
• Communicate with clients, opposing counsel, and others as directed.
• Manage electronic case files and docketing of deadlines.
• Enter attorney time entries and prepare office expenses.
• Handle general office duties and support staff.

Skills

Litigation experience

Time management

Verbal & written communication

Organizational skills

Tech Savvy

Prioritization

Tools

Microsoft Office Suite

e-filing systems

Document management systems

File-sharing tools

Timekeeping/billing tools

Job description

Description

Hawley Troxell is seeking an experienced Legal Administrative Assistant to support a group of attorneys. A minimum of 3-5 years of litigation experience required. Successful candidates must have excellent time management skills, be technically savvy, have strong verbal and written communication skills, and be able to efficiently prioritize and organize a busy workload. Hawley Troxell offers full benefits, including 401(k) with matching and profit sharing, and PTO (DOE). EOE.

Full-time; Monday-Friday.

Technical requirements include:

• Advanced knowledge of Microsoft Office (Word, Excel, Outlook, and PowerPoint);.;
• Advanced knowledge of e-filing systems and procedures in state and federal courts;
• Experience and knowledge working with file-sharing tools to share documents;
• Experience with and a good understanding of the litigation process, as it pertains to the role of a legal assistant;
• Knowledge of the technology and processes required to assist attorneys with timekeeping, billing, and other administrative tasks;
• Experience working with electronic document management systems; and
• The ability and willingness to quickly adapt to and learn new technology, as needed.

Administrative Requirements include:

• Entering conflicts checks and opening client files;
• Assisting attorneys with scheduling, calendaring, and planning business travel;
• Communicating with clients, opposing counsel, and other third parties at the direction of the attorneys;
• Managing the electronic case files;
• Calendaring and docketing litigation deadlines;
• Assisting attorneys with time entries;
• Preparing attorney and office expenses; and
• Assisting with general office duties.