Litigation Docketing Specialist

Beacon Hill; San Francisco (CA); Hybrid; USD 62,000 - 76,000; Full time

Job summary

Beacon Hill's client, an Am Law 50 firm, seeks a Litigation Event Docketing Specialist for a 6-8 week leave coverage in the San Francisco office. Hybrid schedule with in‑office Mon‑Thu and remote on Fridays; ASAP start; 40 hours weekly.

You will manage LED workflow calendaring in CompuLaw for federal and state matters, review deadlines, mentor junior LED staff, and perform complex calendaring tasks with discretion and a high level of client service.

Qualifications

• Bachelor's degree required with 5+ years in litigation calendaring.
• Extensive knowledge of state and federal court rules.
• Strong legal research and analytical skills.
• Exceptional organizational and time-management abilities.
• Ability to handle highly confidential information with discretion.
• Superior client service and litigation support.
• Independent, proactive work style and initiative.
• Excellent interpersonal, communication, and presentation skills.
• Experience with CompuLaw calendaring systems preferred.

Responsibilities

• High-volume rules compliance review and deadline generation.
• Execute complex calendaring requests in LED workflow queue.
• Advanced CompuLaw database administration.
• Mentor and assist junior LED staff.
• Document and docket review and analysis for calendar events.
• CompuLaw entry and deadline accuracy review.
• Review LED resources and participate in initiatives as needed.

Skills

Litigation calendaring

Deadline management

Legal research

Time management

Confidentiality

Client service

Independent work

Communication skills

Interpersonal skills

Mentoring

Education

Bachelor's degree

Tools

CompuLaw

Aderant Vision

Microsoft Office

Job description

Salary: USD45 - USD55 per hour

Beacon Hill's client, an Am Law 50 firm, is seeking an experienced Litigation Docketing Specialist to provide leave coverage support for its Litigation Department. They are looking for someone who can start within the next couple of weeks and are moving quickly through the hiring process, with the goal of selecting a candidate by the beginning of next week.

The Litigation Event Docketing Specialist (“LED Specialist”) is called upon to be a fully engaged participant in the firm’s LED workflow queue. In that role, the LED Specialist is responsible for executing both basic and complex calendaring workflow requests generated through the Litigation Department’s CompuLaw Litigation Event Docketing system (“LED”) for federal and state court matters. In addition, the LED Specialist takes lead responsibility on administrative tasks as needed; serves as a mentor and informational resource for junior LED Staff; and executes more complex and substantive calendaring requests.

Title: Litigation Event Docketing Specialist

Location: Hybrid - San Francisco, CA 94105 (Financial District); In-office Monday-Thursday and remote on Fridays

Start:ASAP

Duration:6-8-week leave coverage assignment, with potential for direct hire based on business needs

Hours:40 hours per week

Schedule:Monday-Friday, approximately 8 AM to 5:00PM, with some flexibility

Pay:$45-$55/hour based on experience

Interview process:There will be one panel interview for candidates selected to move forward, and the firm is looking for someone to start soon thereafter.

Qualifications:

Bachelor’s degree and 5+ years of experience in a litigation calendaring position using the Aderant Vision/CompuLaw calendaring software

Extensive knowledge of state and federal court rules and structures

Excellent legal research and analytical skills

Superior organizational and time management skills, including the ability to multitask with changing priorities to meet strict deadlines

The ability to respect, protect, and maintain highly confidential and sensitive information

Superior client service and litigation support skills

The ability to work independently, take initiative, and be proactive

Ability to juggle workflow demands while advancing goals on projects and initiatives

Possess professional demeanor with excellent interpersonal, communication, and presentation skills and the ability to work cohesively and constructively with all levels of firm personnel

Knowledge and experience with litigation docketing/calendaring systems such as CompuLaw

Skilled in Microsoft Office, including Word, Outlook, Excel, and PowerPoint

Flexibility to work overtime and outside regular business hours as needed

What You Will Do:

• High-volume rules compliance review, including research of local rules, orders, and judicial preferences to ensure accurate deadline generation;
• Executes complex and substantive calendaring requests in the LED workflow queue;
• Advanced CompuLaw database administration.
• Serves as a mentor and informational resource for junior LED Staff;
• Document and docket review and analysis for calendar events;
• CompuLaw event entry, deadline generation and accuracy review;

Reviews and updates firm LED informational resources;

• In addition, the LED Specialist, on an as needed basis, in conjunction with the Assistant General Counsel & Managing Attorney and the LED Manager, participates in initiatives and projects