Legal Administrative Assistant - Commercial Litigation

Venable; Los Angeles (CA); On-site; USD 95,000 - 120,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k)

Paid time off

Holidays

Tuition reimbursement

Wellness programs

Job summary

Venable in Los Angeles is seeking a Legal Administrative Assistant to support assigned legal staff with comprehensive administrative services. The role emphasizes meticulous document handling, calendar management, witness/trial binder preparation, and professional interaction with internal teams and external contacts.

Ideal candidates will have at least 2 years in a law firm or professional services environment, strong eFiling knowledge, PACER/ECF experience, advanced MS Word skills (redlining,

Qualifications

• Minimum of two years’ experience in a law firm or professional services, with litigation experience required.
• Knowledge of eFiling in all court systems and PACER/ECF accounts.
• Advanced MS Word including redlining, TOA/TOC creation, formatting, and hyperlinks.
• Strong MS Office proficiency and ability to learn other applications (Adobe, DocuSign, PDF Essentials, Dropbox, etc.).
• Proficiency in document management systems and meticulous proofreading/editing.

Responsibilities

• Prioritize assignments and prepare sensitive and detailed correspondence.
• Prepare witnesses and trial binders, deposition materials, and exhibits for filings.
• Interact professionally with internal staff and external contacts.
• Schedule appointments, travel, and manage calendars.
• Maintain well-organized files and protect client documents with confidentiality.
• Foster positive relations and communicate with tact across teams.

Skills

Attention to detail

Interpersonal skills

Communication skills

Multi-tasking

Tools

MS Word

MS Office Suite

Adobe

DocuSign

PDF Essentials

Dropbox

Pacer

ECF

WorkSite

Job description

You’re looking for a change, and so are we. At Venable, we know that every new hire brings valuable experience, new perspectives, and a chance to raise the bar on our approach to how we work. That’s why we’re looking for a Legal Administrative Assistant to provide comprehensive administrative support to assigned legal staff.

The ideal candidate will be responsible for…

• Prioritizing assignments and preparing often sensitive and detailed correspondence
• Preparing witness and trial binders, deposition preparation and logistics, receiving electronic filing notifications from courts for cases via Pacer accounts and court ECF accounts, and preparing exhibits for filings
• Interacting professionally with members of other departments and varied external contacts
• Scheduling appointments, making travel and/or meeting arrangements and maintaining business calendars as instructed
• Effectively establishing and maintaining well organized files, while managing the integrity of original client documents
• Maintaining confidentiality, assuring work product is accurate and presented professionally and making efforts to foster a positive rapport with all internal and external contacts

The successful candidate will demonstrate…

• A minimum of 2 years experience within a law firm and/or professional services environment; experience working within a litigation practice required
• Knowledge of eFiling in all court systems; experience using Pacer accounts and court ECF accounts
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks)
• Intermediate to advanced level skills using MS Office Suite; strong computer aptitude to use other programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.)
• Proficiency in the use of document management systems
• Ability to efficiently proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical errors and sentence structure
• High level of communication skills requiring social sensitivity and willingness to gain extensive knowledge of department procedures in order to communicate effectively with staff, management, attorneys, and clients
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact

Pay Range for Candidates in Los Angeles:$95,000- $120,000 per year

The range provided is the minimum and maximum salary that Venable in good faith believes at the time of this posting that it is willing to pay for the advertised position. Exact compensation will be determined based on individual candidate qualifications andlocation. Additional compensation may include discretionary bonuses and overtime, if eligible. Overtime wages earned will be paid in compliance with applicable law.

Committing your time and talent is no small matter—at Venable, we know that superior client service begins with an investment in our people. Our competitive compensation, robust benefits, and programs that support our employees’ well-being, families, and futures reflect our dedication to prioritizing the whole person, not just the professional.

Venable’s benefits package includes medical, dental, vision, disability, life insurance, flexible spending and healthcare savings accounts, 401(k) with firm profit share, paid time off, firm paid holidays, wellness and personal advocacy programs, family planning resources and leave programs, tuition reimbursement, and more. New employees are provided a detailed orientation to the firm’s benefit offerings upon hire.

Here, we strive to offer the kind of care that radiates, from our colleagues to our clients, to our communities, so that success finds everyone.

Pursuant to the Los Angeles County Fair Chance Ordinance for Employers, we will consider for employment qualified applicants with arrest records.

Skill and Experience Requirements

• Minimum of two years prior relevant work experience, including prior experience working within a Litigation practice group is required.
• Knowledge of eFiling in all court systems.
• Experience using Pacer accounts and court ECF accounts.
• Advanced use of MS Word (including redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation, and embedded hyperlinks) as well as an ability to quickly learn other applications as necessary.
• Intermediate to advanced level skills using MS Office Suite, in addition to strong computer aptitude in order to use various features of multiple software programs (including Adobe, Best Authority, eFiling, DocuSign, PDF Essentials, various ERoom platforms, DropBox, etc.).
• Proficiency in the use of document management systems (WorkSite/FileSite preferred).
• Ability to efficiently read and write in order to proof and edit (using edit marks) non-routine correspondence, reports and tables for typographical (spelling and grammar) errors, and sentence structure; meticulous attention to detail is essential.
• Ability to draft routine correspondence, perform non-complex arithmetic calculations, and organize and maintain record keeping and filing systems.
• Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription.
• Exceptional interpersonal and communication skills necessary to convey to and obtain information from various levels of internal and external clients.
• Must be a pro-active forward thinker, willing to work and think with independence, handle confidential information with discretion, and accept responsibility for producing work that is consistently complete, timely, effective and accurate.
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Excellent organization and problem solving skill.
• Ability to follow and convey instructions effectively with a high degree of courtesy and tact, including the ability to independently initiate follow-up.
• Good multi-tasking and time management skills.
• Ability to work for more than one person and prioritize assignments appropriately.

Physical Requirements

• Work is mainly sedentary

Other Requirements

• Ability to work overtime, when needed.