Litigation Administrative Specialist - Hybrid Legal Support

Wilson Elser - Business & Legal Professionals; Houston (TX); Hybrid; USD 42,000 - 64,000; Full time

Benefits offered by this job

401k match

Generous PTO plan

Job summary

Wilson Elser is recruiting a Legal Administrative Assistant in Houston, TX, to support a team of attorneys in a fast-paced law firm environment. This role focuses on managing case matters, coordinating filings and calendars, and ensuring seamless communication to deliver high-quality legal services.

The position offers a flexible hybrid work arrangement, with anticipated collaboration across in-office and remote settings and opportunities for professional growth within a nationwide firm.

Qualifications

• High school Diploma or equivalent required.
• 5+ years of administrative experience, preferably within a law firm or litigation environment.
• Familiarity with legal terminology, document formatting and court procedures.
• Experience with electronic filing systems required.
• Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors.
• Strong organizational skills with the ability to manage multiple deadlines.
• Ability to maintain strict confidentiality.
• Comfortable working in an in-office/hybrid environment.

Responsibilities

• Provide support and administrative assistance to attorneys and colleagues
• Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management
• Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities
• File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress)
• Communicate with court personnel regarding procedures, rules, and deadlines.
• Manage incoming mail, notices, and document distribution.
• Maintain electronic and client files within the document management system
• Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports.
• Enter attorney time and assist with billing support, client budgets, and billing inquires
• Manage vendor invoices, reimbursements and check requests.
• Assist with client billing inquiries, budgets, appeals and collections
• Support additional projects operational initiatives as needed

Skills

Administrative experience

Legal terminology

Document formatting

Court procedures

Electronic filing

Professional communication

Time management

Confidentiality

Hybrid work environment

Education

High school Diploma or equivalent

Job description

Wilson Elser is recruiting a Legal Administrative Assistant in Houston, TX, to support a team of attorneys in a fast-paced law firm environment. This role focuses on managing case matters, coordinating filings and calendars, and ensuring seamless communication to deliver high-quality legal services.

The position offers a flexible hybrid work arrangement, with anticipated collaboration across in-office and remote settings and opportunities for professional growth within a nationwide firm.