Proactive Litigation Admin & Calendar Specialist

Jones Walker LLP

Miami (FL)

On-site

USD 40,000 - 65,000

Full time

4 days ago

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Job summary

Jones Walker in Miami seeks an experienced Legal Administrative Assistant to support our attorneys in a fast-paced litigation practice. The ideal candidate brings 3+ years of legal admin experience, proficiency with state and federal filings and CM/ECF, and strong proofreading and organizational skills.

You will manage calendars, deadlines, depositions, mediations, and trial-related dates, and assist with file openings and billing.

Qualifications

Three or more years of legal administrative experience, preferably in litigation.
Experience with state and federal court filings and electronic filing systems.
Strong proofreading, document-formatting, organizational, and communication skills.
Advanced Microsoft Office skills and familiarity with litigation support tech.

Responsibilities

Monitor pleadings, court notices, and ongoing case activity.
Manage attorney calendars, court deadlines, hearings, depositions, mediations, and trial-related dates.
Prepare, revise, proofread, and electronically file documents in state and federal courts (CM/ECF).
Download, save, organize, and circulate court filings and notices, ensuring deadlines and required actions are captured.
Assist with new matters, including conflict checks, engagement letters, retainer agreements, and file-opening documentation.
Coordinate depositions, hearings, mediations, trials, and document productions.
Organize high volumes of electronic documents, correspondence, and case materials.
Support billing, e-billing, reimbursements, and other practice-related administrative needs.