Litigation Administrative Specialist

Adams and Reese; New Orleans (LA); On-site; USD 40,000 - 60,000; Full time

Job summary

Adams and Reese LLP in New Orleans seeks a team-oriented, tech-savvy legal secretary to support litigation attorneys. You will prepare, process, and proofread documents, manage calendars, coordinate with clients and court personnel, and assist with trial preparation in a fast-paced environment.

The ideal candidate has 5+ years of legal secretarial experience, excellent typing (65 wpm), outstanding written and verbal communication, and strong Word, Excel, PowerPoint and Outlook skills to maintain

Qualifications

• Bachelor’s Degree preferred.
• 5+ years of legal secretarial experience in a related area of law.
• Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology.
• Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook.
• Excellent organizational skills and people skills.
• Ability to effectively communicate both orally and in writing.

Responsibilities

• Prepares, processes, and proofreads legal documents; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
• Maintains filing systems, control records and indexes using moderate independent judgment;
• Data management including time entry, document databases, email and hard copies;
• Coordinates and participates in document production;
• Obtains information using the Westlaw and Lexis systems;
• Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• Assists with trial preparation including preparation of trial books, exhibits, etc.;
• May transcribe dictation from dictating machine, as required by the supervising attorney(s);
• Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same;
• Opens and closes files, and maintains client and business files by filing and retrieving materials as required;
• Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney;
• Makes travel arrangements through the Firm’s designated Travel Agency;
• Prepares and edits client invoices for billing purposes;
• Enters and maintains attorneys’ time sheets, as required;
• Performs related duties as assigned.

Skills

Typing 65 wpm

Verbal & written communication

Organizational skills

People skills

Legal terminology knowledge

Real estate closing knowledge

Education

Bachelor's Degree preferred

Tools

Westlaw

Lexis

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Adams and Reese LLP in New Orleans seeks a team-oriented, tech-savvy legal secretary to support litigation attorneys. You will prepare, process, and proofread documents, manage calendars, coordinate with clients and court personnel, and assist with trial preparation in a fast-paced environment.

The ideal candidate has 5+ years of legal secretarial experience, excellent typing (65 wpm), outstanding written and verbal communication, and strong Word, Excel, PowerPoint and Outlook skills to maintain