Legal Assistant

Adams & Reese; New Orleans (LA); On-site; USD 42,000 - 66,000; Full time

Job summary

Adams & Reese LLP in New Orleans seeks a team-oriented, tech‑savvy legal secretary to support litigation attorneys. The role requires strong verbal and writing skills and proficiency with MS Office, Westlaw, and Lexis.

Responsibilities include document preparation, filing, data management, calendar control, travel arrangements, and client communication. Prior 5+ years of legal secretarial experience is preferred and a Bachelor's degree is desirable.

Qualifications

• Bachelor’s degree preferred.
• 5+ years of legal secretarial experience in a related area of law.
• Typing speed of 65 wpm with excellent spelling, punctuation, and grammar.
• Proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent organizational and people skills; strong communication skills.

Responsibilities

• Prepare, process, and proofread legal documents; manage mail, faxes, copies, and document delivery.
• Maintain filing systems and records with moderate independent judgment.
• Data management including time entry, document databases, and electronic/hard copy records.
• Coordinate and participate in document production and information gathering from clients, witnesses, and counsel.
• Transcribe dictated material as required by supervising attorneys; manage calendars and schedules.
• Open/close files and maintain client and business files; screen calls and relay messages.
• Arrange travel through the firm’s Travel Agency; prepare client invoices and attorneys’ time entries.

Skills

Verbal communication

Writing skills

MS Office

Data management

Calendar management

Education

Bachelor's Degree preferred

Tools

Westlaw

Lexis

Job description

Adams and Reese LLP is seeking a team-oriented, tech savvy, self-starter who is inquisitive and client focused to support litigation attorneys in the New Orleans office.

Responsibilities:

• Strong verbal and writing skills; wants to be part of a client focused team helping clients handle legal issues
• Capable of performing a variety of clerical and administrative duties using various computer programs typically related to a litigation practice by assisting attorneys in a supportive role. Responsibilities:
• Prepares, processes, and proofreads legal documents; Mails, faxes, copies, and/or arranges for delivery of documents to clients, witnesses, opposing counsel and court officials;
• Maintains filing systems, control records and indexes using moderate independent judgment;
• Data management including time entry, document databases, email and hard copies;
• Coordinates and participates in document production;
• Obtains information using the Westlaw and Lexis systems;
• Communicates with clients, court personnel, experts, attorneys and others via telephone, email, in person, and in writing, obtaining and giving information as directed;
• Assists with trial preparation including preparation of trial books, exhibits, etc.;
• May transcribe dictation from dictating machine, as required by the supervising attorney(s);
• Maintains supervisor(s) calendar electronically and/or manually by scheduling appointments and critical dates and keeping supervisor posted of same;
• Opens and closes files, and maintains client and business files by filing and retrieving materials as required;
• Screens phone calls; records and delivers messages and provide callers with information as authorized by attorney;
• Makes travel arrangements through the Firm’s designated Travel Agency;
• Prepares and edits client invoices for billing purposes;
• Enters and maintains attorneys’ time sheets, as required;
• Performs related duties as assigned

Minimum Acceptable Qualifications:

• Bachelor’s Degree preferred
• 5+ years of legal secretarial experience in a related area of law
• Ability to type 65 wpm – excellent spelling, punctuation and grammar required and knowledge of legal terminology. May be required to know real estate closing procedures and terminology
• Competent in the use of computers and Microsoft Office Word, Excel, Power Point and Microsoft Outlook
• Excellent organizational skills and people skills
• Ability to effectively communicate both orally and in writing

Additional Desirable Qualifications:

Working Conditions: This position requires sitting for long periods of time while operating a computer. At times, employees are required to work in excess of the normal work schedule, particularly during trial preparation. Employees in this position must be mobile, have the ability to type with both hands, bend, and have ability to lift and carry files weighing approximately 10-15 lbs.