Litigation Administrative Specialist

Vinson & Elkins; Dallas (TX); On-site; USD 55,000 - 85,000; Full time

Job summary

Vinson & Elkins in Dallas seeks a Professional Assistant to provide high-level administrative support to attorneys within the litigation practice groups. The role demands strong organization, meticulous document handling, proactive calendar management, and confidential handling of sensitive information.

Primary responsibilities include litigation document production, file management, coordinating filings, travel and time entry, and assisting with business development activities within a

Qualifications

• High school diploma or equivalent required.
• Minimum of three years of administrative experience in a law firm or comparable professional services environment.
• Experience supporting attorneys/executives in a fast-paced, deadline-driven environment.
• Experience managing complex administrative and calendaring responsibilities with minimal supervision.

Responsibilities

• Provide litigation and document support, including preparing and finalizing legal documents with high accuracy.
• Create and manage physical and electronic case files throughout the matter lifecycle.
• Coordinate with attorneys, paralegals, clerks, vendors, and other resources for efficient matter management.
• Prepare and coordinate electronic filings in state, county, Texas Business Court, and federal courts.
• Maintain attorney calendars and coordinate meetings, depositions, and court appearances.
• Manage travel, expenses, time entry, and other admin activities proactively.
• Support new business intake and engagement letter processes, including conflicts checks.
• Monitor deadlines and prioritize competing requests to ensure timely completion.
• Provide backup coverage for Professional Assistants when needed.

Skills

Organizational skills

Document management

Communication

Multitasking

Attention to detail

Confidentiality

Prioritization

Team collaboration

Education

High school diploma or equivalent

Tools

Microsoft Office

PDF editing tools

Document management systems

Litera/DocXtools

PACER/电子 filing platforms

Time-entry software

Job description

Vinson & Elkins in Dallas seeks a Professional Assistant to provide high-level administrative support to attorneys within the litigation practice groups. The role demands strong organization, meticulous document handling, proactive calendar management, and confidential handling of sensitive information.

Primary responsibilities include litigation document production, file management, coordinating filings, travel and time entry, and assisting with business development activities within a