Litigation Administrative Paralegal- 3703255

AMS Staffing Inc.; Nashville (TN); On-site; USD 66,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

Employee Assistance Program

Free parking

401(k) and profit sharing

Job summary

AMS Staffing Inc. is seeking an experienced Litigation Administrative Paralegal in Nashville, TN. This full-time, onsite role supports defense litigation with substantive and administrative duties for attorneys in a fast-paced firm.

The ideal candidate has 3–5 years’ experience, strong filing and trial prep skills, and proficiency with CM/ECF and MS Office. Bachelor’s degree preferred or paralegal credentials with related experience.

Qualifications

• 3–5 years in litigation legal support or paralegal role.
• Defense-side litigation experience required.
• Experience with state and federal filing (CM/ECF).
• Strong calendaring, deadlines, and organization.
• Proficiency with MS Office and legal document systems.

Responsibilities

• Provide comprehensive litigation and administrative support to defense attorneys.
• Draft, proofread, and format pleadings, motions, and discovery.
• File electronically in state and federal courts (CM/ECF).
• Maintain calendars, deadlines, and coordinate hearings and depositions.
• Assist with discovery, document organization, and witness prep.
• Support trial prep with exhibits and case files.
• Prepare tables of contents/authorities for complex docs.
• Maintain electronic case files and perform data entry.
• Coordinate attorney schedules and travel reimbursements.
• Assist with pre-bill review and billing statements.

Skills

Attention to detail

Excellent communication

Time management

Client service

Collaboration

Education

Bachelor's degree preferred

Two-year paralegal degree + experience

Paralegal certification with related experience

Tools

CM/ECF

iManage

iTimekeep

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Please connect with me on LinkedIn as well @Katrina George

JOB TITLE: Litigation Administrative Paralegal

SALARY/PAYRATE: $66,000–$85,000 annually

WORK ENVIRONMENT: 100% Onsite — Monday through Friday

BACHELOR'S DEGREE REQUIRED: No — Bachelor's degree preferred. A combination of related experience and a two-year paralegal degree, or paralegal certification with related experience, may satisfy the minimum requirements.

REFERRAL FEE: AMS will pay $500 should the person you refer gets hired.

JOB DESCRIPTION

We are seeking an experienced Litigation Administrative Paralegal to join a prestigious AM200 law firm in Nashville, TN. This full-time, onsite opportunity is ideal for a legal professional with a strong background in defense litigation who enjoys providing both substantive litigation assistance and comprehensive administrative support to attorneys. The successful candidate will join a collaborative, fast-paced environment, supporting attorneys throughout all phases of litigation while managing essential administrative responsibilities. This position requires exceptional organizational skills, strong technical proficiency, and the ability to anticipate attorney needs while managing competing priorities and deadlines.

The firm offers a supportive, team-oriented culture, opportunities for professional development, and a comprehensive benefits package.

KEY RESPONSIBILITIES

• Provide comprehensive litigation and administrative support to attorneys handling a variety of defense litigation matters.
• Draft, prepare, proofread, and format pleadings, motions, discovery requests and responses, notices, subpoenas, and other litigation documents.
• Perform electronic filing in state and federal courts, including utilizing CM/ECF.
• Maintain litigation calendars, monitor court deadlines, and coordinate hearings, depositions, and other case-related proceedings.
• Assist with discovery, including document searches, factual research, document organization, and preparation of discovery materials.
• Prepare witness materials, case files, and supporting documentation for attorney review and case preparation.
• Assist with trial preparation, including organizing exhibits, trial binders, case files, and supporting documents.
• Prepare and format tables of contents and tables of authorities for complex litigation documents.
• Maintain and organize electronic case files, conduct database searches, retrieve information, and perform data entry.
• Coordinate attorney schedules, appointments, meetings, and other administrative activities.
• Manage check requests and travel reimbursements through established workflow systems.
• Assist with pre-bill review and billing statement processing in collaboration with the firm's support teams.
• Maintain accurate billable time entries in accordance with firm guidelines.
• Collaborate with attorneys, legal professionals, and administrative support teams to ensure efficient case management.
• Perform additional duties as assigned by the Director of Practice Support.

QUALIFICATIONS

• 3–5 years of experience as a litigation legal secretary, legal administrative assistant, and/or paralegal.
• Previous experience working in a defense-side litigation law firm is required.
• Demonstrated employment stability, with a minimum of three years of tenure at previous employers preferred.
• Strong understanding of civil litigation procedures, discovery processes, court rules, and trial preparation.
• Experience with state and federal court electronic filing, including CM/ECF.
• Strong litigation calendaring, deadline management, and organizational skills.
• Experience preparing pleadings, motions, discovery documents, tables of contents, tables of authorities, and trial preparation materials.
• Experience supporting attorney billing processes, including pre-bill review and billing statement preparation.
• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience with legal document management and timekeeping systems; familiarity with iManage and iTimekeep preferred.
• Ability to balance billable paralegal responsibilities with administrative support duties.
• Exceptional written and verbal communication skills.
• Strong attention to detail, proofreading skills, and the ability to manage multiple assignments and competing deadlines.
• Professional demeanor, sound judgment, and excellent client service skills.
• Ability to work collaboratively with attorneys and support professionals in a fast-paced law firm environment.
• Bachelor's degree preferred; a two-year paralegal degree combined with relevant experience, or paralegal certification with related experience, may satisfy educational requirements.
• Ability to work onsite in Nashville, TN.

BENEFITS

• The firm offers a comprehensive benefits package, including:
• Medical, dental, and vision insurance
• Employee Assistance Program, including mental health counseling
• Caretaker services
• Short- and long-term disability insurance
• Life insurance
• Free parking
• 401(k) and profit sharing, subject to eligibility requirements
• Generous paid time off and paid holidays
• In-house training and professional development opportunities