Legal Secretary- 3683355

AMS Staffing, Inc.; Nashville (TN); On-site; USD 60,000 - 95,000; Full time

Job summary

AMS Staffing, Inc. is assisting a well-regarded Nashville law firm in finding a Legal Secretary to join the team.

The role requires at least 5 years of legal secretarial or litigation support experience, strong Tennessee litigation knowledge, and proficiency with LexisNexis, PACER, ECF, Milana, and Concur. This onsite position offers a salary of $60K-$95K and a professional, deadline-driven environment.

Qualifications

• High school diploma required; college degree preferred.
• Minimum 5 years of legal secretarial or litigation support experience.
• Experience supporting Tennessee litigation required; California litigation a plus.
• Proficiency with LexisNexis, PACER, ECF, Aderant Milana, and Concur.
• Strong understanding of legal terminology, litigation procedures, court filings, and legal documentation, including preparing tables of contents and tables of authorities.
• Advanced computer skills with Microsoft Word, Excel, PowerPoint, Outlook, document management systems, time-entry platforms, e-filing applications, and databases.
• Exceptional organizational skills, attention to detail, accuracy, discretion, and ability to manage multiple deadlines in a fast-paced legal environment.

Responsibilities

• Prepare, format, edit, proofread, and finalize pleadings, briefs, correspondence, and other legal documents.
• Electronically file documents with state and federal courts; maintain familiarity with e-filing procedures and court requirements.
• Maintain organized, current client files and litigation records.
• Manage attorney calendars using Outlook and Milana, including appointments, deadlines, hearings, and critical dates.
• Coordinate attorney travel, schedules, and related logistics.
• Enter, audit, and update timekeeping records, including appropriate litigation codes.
• Process attorney expense reports, reimbursements, and mileage submissions.
• Provide professional, responsive telephone and administrative support to attorneys and reception as needed.
• Review vendor invoices for accuracy, prepare payment requests, and ensure timely submission to clients or accounting.
• Assist with the preparation, review, and timely submission of pre-bills and client invoices.

Skills

Legal secretarial experience

Litigation support

Calendar management

Attention to detail

Education

High school diploma

College degree preferred

Tools

LexisNexis

PACER

ECF

Aderant Milana

Concur

Microsoft Word

Excel

PowerPoint

Outlook

Document management systems

Time-entry platforms

e-filing applications

Job description

Job Title:Legal Secretary

Location:Nashville, TN 37201

Salary/Payrate:$60K-$95K

Work Environment:Onsite

Term:DH

Bachelor’s degree required:No

Referral Fee: AMS will pay $500should the person you refer gets hired

Job Description:

Our client, a well-regarded law firm, is looking for a Legal Secretary to join their Nashville team.

Key Responsibilities

• Prepare, format, edit, proofread, and finalize pleadings, briefs, correspondence, and other legal documents.
• Electronically file documents with state and federal courts; maintain familiarity with e-filing procedures and court requirements.
• Maintain organized, current client files and litigation records.
• Manage attorney calendars using Outlook and Milana, including appointments, deadlines, hearings, and critical dates.
• Coordinate attorney travel, schedules, and related logistics.
• Enter, audit, and update timekeeping records, including appropriate litigation codes.
• Process attorney expense reports, reimbursements, and mileage submissions.
• Provide professional, responsive telephone and administrative support to attorneys and reception as needed.
• Review vendor invoices for accuracy, prepare payment requests, and ensure timely submission to clients or accounting.
• Assist with the preparation, review, and timely submission of pre-bills and client invoices.

Qualifications

• High school diploma required; college degree preferred.
• Minimum 5 years of legal secretarial or litigation support experience.
• Experience supporting Tennessee litigation required; California litigation experience is a plus.
• Proficiency with LexisNexis, PACER, ECF, Aderant Milana, and Concur.
• Strong understanding of legal terminology, litigation procedures, court filings, and legal documentation, including preparing tables of contents and tables of authorities.
• Advanced computer skills with Microsoft Word, Excel, PowerPoint, Outlook, document management systems, time-entry platforms, e-filing applications, and databases.
• Exceptional organizational skills, attention to detail, accuracy, discretion, and ability to manage multiple deadlines in a fast-paced legal environment.