Litigation Administrative Coordinator — Hybrid

Morgan Lewis; Los Angeles (CA); Hybrid; USD 75,000 - 97,000; Full time

Benefits offered by this job

401(k) eligibility

Paid time off (vacation, sick time,Par

Hybrid work arrangement

Job summary

Morgan, Lewis & Bockius LLP, a leading global law firm, seeks a Legal Administrative Coordinator to support the Litigation practice in Downtown Los Angeles. The role reports to the Administrative Support Manager and focuses on broad administrative, secretarial, and document processing tasks with a strong client service emphasis.

The position is hybrid (3 days in-office/remote) with potential overtime and opportunities to contribute across the Litigation group through calendar management, travel

Qualifications

• Bachelor’s degree and at least two years of administrative support experience.
• Previous law firm experience required.
• Experience with supporting Litigation practice, including State and Federal Court rules and filing procedures.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and PDF software.
• Strong organizational skills, attention to detail, ability to balance multiple tasks in a fast-paced environment.
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment.

Responsibilities

• Utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) and status of task completion.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set‑ups.
• Maintains attorney calendar and advises attorney of appointments, updates address book and InterAction entries.
• Assists with time entry.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.

Skills

Administrative support

Litigation support

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PDF software

Communication skills

Education

Bachelor's degree

2+ years administrative experience

Tools

BigHand

InterAction

Job description

Morgan, Lewis & Bockius LLP, a leading global law firm, seeks a Legal Administrative Coordinator to support the Litigation practice in Downtown Los Angeles. The role reports to the Administrative Support Manager and focuses on broad administrative, secretarial, and document processing tasks with a strong client service emphasis.

The position is hybrid (3 days in-office/remote) with potential overtime and opportunities to contribute across the Litigation group through calendar management, travel