Legal Administrative Coordinator - Litigation

Morgan Lewis; Los Angeles (CA); Hybrid; USD 75,000 - 97,000; Full time

Benefits offered by this job

401(k) eligibility

Paid time off (vacation, sick time,Par

Hybrid work arrangement

Job summary

Morgan, Lewis & Bockius LLP, a leading global law firm, seeks a Legal Administrative Coordinator to support the Litigation practice in Downtown Los Angeles. The role reports to the Administrative Support Manager and focuses on broad administrative, secretarial, and document processing tasks with a strong client service emphasis.

The position is hybrid (3 days in-office/remote) with potential overtime and opportunities to contribute across the Litigation group through calendar management, travel

Qualifications

• Bachelor’s degree and at least two years of administrative support experience.
• Previous law firm experience required.
• Experience with supporting Litigation practice, including State and Federal Court rules and filing procedures.
• Proficiency in Microsoft Outlook, Word, Excel, PowerPoint and PDF software.
• Strong organizational skills, attention to detail, ability to balance multiple tasks in a fast-paced environment.
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment.

Responsibilities

• Utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) and status of task completion.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set‑ups.
• Maintains attorney calendar and advises attorney of appointments, updates address book and InterAction entries.
• Assists with time entry.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.

Skills

Administrative support

Litigation support

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

PDF software

Communication skills

Education

Bachelor's degree

2+ years administrative experience

Tools

BigHand

InterAction

Job description

Job Overview

Morgan, Lewis & Bockius LLP, one of the world’s leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking a Legal Administrative Coordinator (LAC) to support the Litigation practice group. Reporting to the Administrative Support Manager, this position is responsible for providing a broad range of administrative, secretarial, and document processing support to the assigned Practice Groups under general guidance in an environment where superior client service is emphasized and consistently delivered.

Location & Working Arrangement

This position will reside in our Downtown Los Angeles, CA office with a hybrid 3 days in-office/remote working schedule.

Flexibility with overtime is required.

What You’ll Do

• Utilizes Task Delegation and Workflow Management software (BigHand) to receive, enter and update assignments; timely communicates with supervisor(s) through BigHand and/or directly the status of task completion and new developments that may impact the assignment and proactively seeks additional information or guidance when needed.
• Assists with word processing; edits and proofreads correspondence, memorandums, reports, and other general communications.
• Answers phones and takes messages, schedules appointments and coordinates meetings; arranges audio and video conferences; reserves conference rooms and arranges set‑ups.
• Maintains attorney calendar and advises attorney of appointments, updates attorney address book and InterAction entries.
• Assists with time entry.
• Processes new business intake, related forms, and correspondence.
• Processes expense reports and invoices; arranges check requests; monitors through completion.
• Arranges travel and prepares itineraries; maintains attorney travel and desk profiles.
• Coordinates or assists with printing, scanning, copying of documents and/or sending of same.
• Provides legal research, case support and project assistance.
• Other administrative duties as assigned.

Who We’re Looking For

• Bachelor’s degree and at least two (2) years of administrative support experience, or equivalent combination of education and experience.
• Previous law firm experience required.
• Experience with supporting Litigation practice, including State and Federal Court rules and filing procedures.
• Demonstrates proficiency in Microsoft Outlook, Word, Excel, PowerPoint and Portable Document Format (PDF) software.
• Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion.
• Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work autonomously while also functioning effectively in a team environment.
• Exhibits strategic thinking and initiative in handling assignments and projects.
• Works productively and effectively with all personnel as part of a client service team.
• Demonstrates excellent client communication skills.

Compensation and Benefits

For positions in Los Angeles, CA, the salary range for this job posting is: $75,038.00 - $97,475.00. The base salary or hourly wage range for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors. The final salary or hourly wages offered may be outside of this range based on other reasons and individual circumstances. Additionally, salary or hourly wages may be only part of the total compensation package.

• Full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave).

Details of participation in these benefit plans will be provided if an employee receives an offer of employment.

Employment Conditions

When hired, the employee will be in an "at-will position" and the firm reserves the right to modify base salary (as well as any other discretionary payment or compensation or benefit program) at any time, including for reasons related to individual performance, firm or individual department/team performance, and market factors.

Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities.

We value inclusion and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law.

If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at 888.534.5003 or [e-mail].

If hired, your employment relationship with the firm will be on an "at-will" basis, meaning that the firm may modify the terms and conditions of your employment at any time, and that either you or the firm will be free to end the relationship at any time with or without cause and with or without advance notice, although reasonable notice would be expected.

At Morgan Lewis, we work in collaboration around the world—always ready to respond to the needs of our clients and craft powerful solutions for them. From our offices in strategic hubs of commerce, law, and government in North America, Asia, Europe, and the Middle East, we work with clients ranging from established, global Fortune 100 companies to enterprising startups. We provide comprehensive litigation, corporate, finance, restructuring, employment and benefits, and intellectual property services in all major industries, helping clients address and anticipate challenges across vast and rapidly changing landscapes. And we approach every representation with an equal commitment to first understanding, and then efficiently and effectively advancing, the interests of our clients and arriving at the best results.

SEARCH FIRMS: Morgan Lewis does not accept resumes or referrals from search firms for most staff positions. If you are a search firm, employment agency, or representative of either, you will not be compensated in any way for your referral of a candidate to a position not approved for agency recruiters and/or for an inquiry submitted to anyone other than the recruiting contacts as listed on our main website.