Litigation Administrative Assistant — On-Site Support

Morgan & Morgan, P.A.; Illinois; On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan

Paid time off

Job summary

Morgan & Morgan, P.A. is seeking an organized Administrative Assistant to support lead attorneys and a litigation team in our downtown Illinois office. This on-site role requires meticulous scheduling, filing, and billing coordination to keep cases moving smoothly.

You will draft and proofread legal documents, manage calendars, and liaise with clients and witnesses while upholding firm-wide processes and high professional standards.

Qualifications

• High school diploma or GED.
• Associate’s Degree in Paralegal Studies, Bachelor’s Degree, or a Paralegal Certificate (preferred).
• Experience in Personal Injury, Workers Compensation, Premises, First Party or other injury related practice areas (preferred).
• At least 2 years of experience as an Administrative Assistant preferably in a law firm setting or in a corporate legal department.
• Highly organized with the ability to multitask, prioritize, handle a fast-paced environment, and manage workload with a great attitude and minimal supervision.
• Strong written and verbal communication skills, including good presentation skills.

Responsibilities

• Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics
• Maintain pleadings and discovery indexes
• Organize exhibits, documents, evidence, briefs, and appendices
• Implement and improve upon administrative processes for more efficient workflow
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation
• Draft and proofread correspondence and legal documents, such as pleadings and contracts
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions
• Manage, organize, and maintain documents in paper or electronic filing systems
• Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements

Skills

Organization

Multitasking

Communication

Presentation skills

Detail oriented

Education

High School Diploma or GED

Paralegal Studies degree or certificate

Tools

Microsoft Office

Job description

Morgan & Morgan, P.A. is seeking an organized Administrative Assistant to support lead attorneys and a litigation team in our downtown Illinois office. This on-site role requires meticulous scheduling, filing, and billing coordination to keep cases moving smoothly.

You will draft and proofread legal documents, manage calendars, and liaise with clients and witnesses while upholding firm-wide processes and high professional standards.