Litigation Assistant: On-Site Case Prep & Admin

Morgan & Morgan, P.A.; Jacksonville (FL); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical and dental insurance

401(k) plan

Paid time off

Paid holidays

Job summary

Morgan & Morgan, P.A. is seeking an on-site Administrative Assistant to support a lead attorney and litigation paralegal.

The role entails scheduling hearings, organizing case files, handling pleadings, and maintaining billing logistics within a busy legal environment. The ideal candidate will have at least 2 years of administrative experience, strong communication skills, and the ability to multitask in a fast-paced law firm setting.

Qualifications

• High school diploma or GED; associate/bachelor/paralegal certificate preferred.
• At least 2 years as Administrative Assistant, preferably in a law firm or corporate legal department.
• Strong written and verbal communication; highly organized and able to multitask.

Responsibilities

• Perform administrative duties, such as scheduling calendar hearings and deadlines, organizing case files, and managing logistics.
• Maintain pleadings and discovery indexes.
• Organize exhibits, documents, evidence, briefs, and appendices.
• Implement and improve upon administrative processes for more efficient workflow.
• Collect, examine, and organize evidence and other legal documents for attorney review and case preparation.
• Draft and proofread correspondence and legal documents, such as pleadings and contracts.
• Research regulations, laws, and legal articles to assist with the preparation of reports, case files, and legal advice.
• Manage client billing by preparing, finalizing, and sending out bills, as well as resolving billing issues in cooperation with the billing attorney.
• Communicate with clients and witnesses to schedule meetings, interviews, and depositions.
• Manage, organize, and maintain documents in paper or electronic filing systems.
• Provide general administrative assistance, such as maintaining the attorney’s calendar and making travel arrangements.
• Performs other related duties as assigned to meet the needs of the business

Skills

Excellent organization

Written and verbal communication

Multitasking

Education

High school diploma or GED

Associates/Bachelor/Paralegal certificate preferred

Tools

Microsoft Office

Legal document management software

Job description

Morgan & Morgan, P.A. is seeking an on-site Administrative Assistant to support a lead attorney and litigation paralegal.

The role entails scheduling hearings, organizing case files, handling pleadings, and maintaining billing logistics within a busy legal environment. The ideal candidate will have at least 2 years of administrative experience, strong communication skills, and the ability to multitask in a fast-paced law firm setting.