Litigation Administrative Assistant – Fast-Paced Growth

EMERGE; Philadelphia (Philadelphia County); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Paid vacation and holidays

Professional development opportunities

Career growth with a top Am Law 100

Job summary

EMERGE, in Philadelphia, seeks an experienced Legal Administrative Assistant to support Labor & Employment and Commercial Litigation teams. The role involves managing legal documents, court filings, calendars, billing, and client communications for multiple attorneys.

The ideal candidate has 5–7 years of legal admin experience, prefers law-firm background in civil litigation, and excels in organization, confidentiality, and professional communication.

Qualifications

• 5–7 years of Legal Administrative Assistant experience in a law firm preferred.
• Experience supporting Labor & Employment or Commercial Litigation practice groups is highly preferred.
• Experience preparing and filing documents in State and Federal Courts.
• Strong understanding of legal terminology, court procedures, and filing deadlines.
• Experience with client billing, billing reviews, and expense processing.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Prepare, format, proofread, and revise legal correspondence and pleadings.
• Electronically file documents in State and Federal Courts.
• Manage multiple attorney calendars and coordinate meetings and travel.
• Handle new client and matter intake including conflict checks.
• Process attorney expense reimbursements and vendor invoices.
• Maintain organized client files throughout matters lifecycle.
• Assist with client billing and related administrative projects.
• Communicate professionally with clients, court personnel, and staff.
• Handle confidential information with discretion.
• Provide additional administrative support to the litigation team.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Confidentiality

Client service

Tools

Microsoft Word

Outlook

Excel

PowerPoint

iManage

Job description

EMERGE, in Philadelphia, seeks an experienced Legal Administrative Assistant to support Labor & Employment and Commercial Litigation teams. The role involves managing legal documents, court filings, calendars, billing, and client communications for multiple attorneys.

The ideal candidate has 5–7 years of legal admin experience, prefers law-firm background in civil litigation, and excels in organization, confidentiality, and professional communication.