Legal Administrative Assistant

Considine Search; Philadelphia (Philadelphia County); On-site; USD 88,000 - 95,000; Full time

Job summary

Considine Search is seeking an experienced full-time Legal Administrative Assistant to support litigation and transactional practice attorneys at their Philadelphia office. This in-office role requires a minimum of 5-7 years of experience in a law firm setting, exceptional organizational skills, and a proactive approach.

The role involves administrative tasks such as document preparation, e-filing, calendar management, and vendor invoice processing. A positive work environment is emphasized, valuing employees and fostering professional development.

Qualifications

• 5-7 years of experience as a Legal Administrative Assistant in a law firm.
• Must be able to e-file in State and Federal Courts.
• Strong initiative to manage multiple tasks independently.

Responsibilities

• Support litigation and transactional practice attorneys.
• Organize and manage files and new matters.
• Process attorney expense reimbursements and vendor invoices.

Skills

Litigation experience

Exceptional typing skills

Attention to detail

Verbal and written communication

Organizational skills

MS Office Suite proficiency

E-filing experience

Tools

iManage

Chrome River

InTapp

Job description

Philadelphia, PA

Summary

A leading national law firm has a position available for an experienced full-time, in-office Legal Administrative Assistant in their Philadelphia office, supporting a team of litigation and transactional practice attorneys from the following practice groups:

• ESOP Transactions and Services
• Employment Litigation
• Commercial Litigation
• Employee Benefits and Executive Compensation
• Energy

This is an in-office role. Must be a motivated, proactive and an extremely well-organized professional and team player. Five- seven years’ experience or more required in a law firm setting.

Qualifications and Responsibilities

• 5-7 years of litigation and/or transactional experience in a law firm setting.
• Experience in State and Federal Court e-filing.
• Exceptional typing skills, produce documents quickly and accurately, multi-task with excellent attention to detail, and have outstanding verbal and written communication skills.
• Understanding of legal terminology, procedures, and local and state court rules.
• Working knowledge of MS Office Suite, including the expertise of MS Word, Excel, and PowerPoint, and Outlook.
• Experience in processing attorney expense reimbursements and vendor invoices using the firm’s reimbursement software system.
• Ability to work independently and in a team setting.
• Ability to work in a fast-paced environment.
• Ability to organize and manage files, open new matters as attorneys request, and maintain all relevant document inclusions for the files.
• Responsible for various administrative tasks including strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with meticulous attention to detail.
• Experience in managing calendars (using Microsoft Outlook) and travel schedules.
• Experience in billing projects and reviews.
• Other duties, as needed and assigned.
• This is a great opportunity to work in a positive, collaborative environment where employees are valued and work is challenging.
• Qualified candidates must possess strong initiative, as well as demonstrate an ability to anticipate needs and resolve issues/problems independently.
• Other essential requirements for this position include the ability to communicate effectively and professionally to develop rapport with co-workers as well as clients; maintain strong working relationships; handle confidential and sensitive information; and possess strong proofreading and typing skills.
• Working knowledge of iManage, Microsoft Office Suite, Microsoft Outlook, Chrome River, InTapp.

Compensation

• $88,000.00-$95,000.00 plus overtime.