Legal Administrative Assistant

EMERGE; Philadelphia (Philadelphia County); On-site; USD 85,000 - 95,000; Full time

Benefits offered by this job

Medical, Dental, Vision insurance

Paid vacation and holidays

Professional development opportunities

Career growth with a top Am Law 100

Job summary

EMERGE, in Philadelphia, seeks an experienced Legal Administrative Assistant to support Labor & Employment and Commercial Litigation teams. The role involves managing legal documents, court filings, calendars, billing, and client communications for multiple attorneys.

The ideal candidate has 5–7 years of legal admin experience, prefers law-firm background in civil litigation, and excels in organization, confidentiality, and professional communication.

Qualifications

• 5–7 years of Legal Administrative Assistant experience in a law firm preferred.
• Experience supporting Labor & Employment or Commercial Litigation practice groups is highly preferred.
• Experience preparing and filing documents in State and Federal Courts.
• Strong understanding of legal terminology, court procedures, and filing deadlines.
• Experience with client billing, billing reviews, and expense processing.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Word, Outlook, Excel, and PowerPoint.

Responsibilities

• Prepare, format, proofread, and revise legal correspondence and pleadings.
• Electronically file documents in State and Federal Courts.
• Manage multiple attorney calendars and coordinate meetings and travel.
• Handle new client and matter intake including conflict checks.
• Process attorney expense reimbursements and vendor invoices.
• Maintain organized client files throughout matters lifecycle.
• Assist with client billing and related administrative projects.
• Communicate professionally with clients, court personnel, and staff.
• Handle confidential information with discretion.
• Provide additional administrative support to the litigation team.

Skills

Organizational skills

Time management

Multitasking

Communication skills

Confidentiality

Client service

Tools

Microsoft Word

Outlook

Excel

PowerPoint

iManage

Job description

We're partnered with a prestigious Am Law 100 firm seeking an experienced Legal Administrative Assistant to join its Philadelphia office in support of the Labor & Employment and Commercial Litigation practice groups. This is an outstanding opportunity to join a nationally recognized law firm that values collaboration, professionalism, and exceptional client service. If you enjoy working in a fast-paced litigation environment while supporting multiple attorneys on complex matters, this role offers excellent long-term career growth within a respected organization.

The Legal Administrative Assistant will provide high-level administrative and litigation support to multiple attorneys, ensuring the efficient management of legal documents, court filings, calendars, billing activities, and client communications. The ideal candidate is proactive, highly organized, and capable of balancing competing priorities while maintaining the highest level of professionalism, accuracy, and confidentiality.

REWARDS

• Up to $85,000 - $95,000 base salary
• Comprehensive Medical, Dental, and Vision insurance
• Paid vacation, personal time, and company holidays
• Professional development and continuing education opportunities
• Long-term career growth with a nationally recognized Am Law 100 firm
• Collaborative, team-oriented work environment
• Opportunity to support sophisticated Labor & Employment and Commercial Litigation practices

REQUIREMENTS

• 5–7 years of Legal Administrative Assistant experience supporting multiple attorneys, preferably within a law firm
• Experience supporting Labor & Employment, Commercial Litigation, or other civil litigation practices strongly preferred
• Experience preparing and electronically filing documents in both State and Federal Courts
• Strong understanding of legal terminology, court procedures, and filing deadlines
• Demonstrated experience with client billing, billing reviews, and expense processing
• Exceptional organizational, time management, and multitasking skills
• Ability to work independently while collaborating effectively within a team environment
• Experience handling confidential information with professionalism and discretion
• Expert written and verbal communication skills
• Advanced proficiency with Microsoft Word, Outlook, Excel, and PowerPoint
• Willingness to learn new technologies and firm systems
• Experience with iManage, Interaction, Chrome River, InTapp, or similar legal software is highly preferred

RESPONSIBILITIES

• Prepare, format, proofread, and revise legal correspondence, pleadings, agreements, and other legal documents
• Prepare and electronically file documents in State and Federal Courts while ensuring compliance with applicable court rules
• Manage multiple attorney calendars, coordinate meetings, schedule travel, and maintain critical deadlines
• Handle new client and matter intake, including conflict checks and file creation
• Process attorney expense reimbursements and vendor invoices using firm software
• Maintain organized electronic and physical client files throughout the lifecycle of each matter
• Assist attorneys with client billing, billing reviews, and related administrative projects
• Communicate professionally with clients, court personnel, opposing counsel, and internal staff
• Exercise sound judgment while handling confidential and sensitive information
• Provide additional administrative support and special projects as assigned to ensure the efficient operation of the litigation team

Emerge is committed to being an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability, genetics, veteran status, sexual orientation, gender identity or expression, or any other protected characteristic. In compliance with applicable employment laws, we provide a fair and equitable hiring process and reasonable accommodations where required. We value diversity and encourage candidates from all backgrounds and experiences to apply.