Litigation Admin Specialist – Trial Prep & Complex Matters

Nelson Mullins; Kansas City (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Nelson Mullins seeks a Litigation Administrative Assistant to join the Complex Litigation and Strategic Counseling Team in Kansas City, Missouri. The role supports attorneys and paralegals on complex litigation matters, handling calendar management, travel arrangements, e-filing, and client communications in a fast-paced law firm environment.

Ideal candidates will have 5–8 years of state and federal litigation experience, strong writing and communication skills, and proficiency with Microsoft

Qualifications

• 5-8 years of recent State and Federal litigation experience in a law firm.
• Strong writing and communication skills.
• Proficiency with Microsoft Office Suite; experience with document management, docketing, and billing/time entry systems.

Responsibilities

• Maintain attorney calendars, schedule travel, and process monthly expense reports.
• Prepare, revise, and finalize correspondence, pleadings, and other legal documents; perform e-filing in various courts.
• Schedule depositions, mediations, and client meetings; communicate with clients as needed.
• Assist with conflict checks, opening new client engagements, maintaining electronic files, and billing requirements.
• Support billing and client invoices; handle other clerical tasks as delegated.

Skills

Written communication

Oral communication

Proactive/self-starter

Collaboration

Tools

Microsoft Office Suite

Document management systems

Docketing systems

Billing/time entry programs

Job description

Nelson Mullins seeks a Litigation Administrative Assistant to join the Complex Litigation and Strategic Counseling Team in Kansas City, Missouri. The role supports attorneys and paralegals on complex litigation matters, handling calendar management, travel arrangements, e-filing, and client communications in a fast-paced law firm environment.

Ideal candidates will have 5–8 years of state and federal litigation experience, strong writing and communication skills, and proficiency with Microsoft