Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough; Kansas City (MO); On-site; USD 42,000 - 56,000; Full time

Job summary

Nelson Mullins Riley & Scarborough in Kansas City, MO seeks a Litigation Administrative Assistant to support our Complex Litigation and Strategic Counseling Team. The role involves managing attorney calendars, arranging travel, processing expense reports, and drafting or finalizing pleadings and other legal documents.

Responsibilities include e-filing across courts, scheduling depositions, mediations, and client meetings, plus regular client communications.

Qualifications

• 5-8 years of recent State and Federal litigation experience in a law firm.
• Proficiency with Microsoft Office Suite and document management systems.

Responsibilities

• Maintain attorney calendars and travel arrangements; process monthly expense reports.
• Prepare, revise and finalize correspondence, pleadings and other legal documents; perform e-filing in various courts.
• Schedule depositions, mediations and client meetings; communicate with clients as needed.
• Assist with billing requirements for clients and time entry; maintain electronic files and contacts.
• Perform conflict checks and open new client/matter engagements; handle clerical tasks as delegated.

Skills

Litigation support

Calendar management

E-filing

Drafting documents

Deposition scheduling

Client communications

Billing setup

Conflict checks

New client engagements

Job description

Nelson Mullins, an AmLaw 100 firm, is seeking a Litigation Administrative Assistant to join our collaborative Complex Litigation and Strategic Counseling Team in our Kansas City, Missouri office. In this role, you will play a key part in supporting attorneys and paralegals on a wide range of complex litigation matters. This is an excellent opportunity for an experienced legal professional to provide high-level administrative and litigation support while working with a nationally recognized team in a dynamic and collegial environment.

The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney’s caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

We are looking for a skilled Litigation Administrative Assistant with 5-8 years of recent State and Federal litigation experience in a law firm environment. In this role, you’ll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you’ll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.