Litigation Administrative Assistant

Nelson Mullins; Kansas City (MO); On-site; USD 45,000 - 65,000; Full time

Job summary

Nelson Mullins seeks a Litigation Administrative Assistant to join the Complex Litigation and Strategic Counseling Team in Kansas City, Missouri. The role supports attorneys and paralegals on complex litigation matters, handling calendar management, travel arrangements, e-filing, and client communications in a fast-paced law firm environment.

Ideal candidates will have 5–8 years of state and federal litigation experience, strong writing and communication skills, and proficiency with Microsoft

Qualifications

• 5-8 years of recent State and Federal litigation experience in a law firm.
• Strong writing and communication skills.
• Proficiency with Microsoft Office Suite; experience with document management, docketing, and billing/time entry systems.

Responsibilities

• Maintain attorney calendars, schedule travel, and process monthly expense reports.
• Prepare, revise, and finalize correspondence, pleadings, and other legal documents; perform e-filing in various courts.
• Schedule depositions, mediations, and client meetings; communicate with clients as needed.
• Assist with conflict checks, opening new client engagements, maintaining electronic files, and billing requirements.
• Support billing and client invoices; handle other clerical tasks as delegated.

Skills

Written communication

Oral communication

Proactive/self-starter

Collaboration

Tools

Microsoft Office Suite

Document management systems

Docketing systems

Billing/time entry programs

Job description

Overview

Nelson Mullins, an AmLaw 100 firm, is seeking a Litigation Administrative Assistant to join our collaborative Complex Litigation and Strategic Counseling Team in our Kansas City, Missouri office. In this role, you will play a key part in supporting attorneys and paralegals on a wide range of complex litigation matters. This is an excellent opportunity for an experienced legal professional to provide high-level administrative and litigation support while working with a nationally recognized team in a dynamic and collegial environment.

A Day in the Life

The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney's caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

We Know You

We are looking for a skilled Litigation Administrative Assistant with 5-8 years of recent State and Federal litigation experience in a law firm environment. In this role, you'll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you'll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.