Litigation Administrative Assistant

Nelson Mullins; Kansas City (MO); On-site; USD 40,000 - 50,000; Full time

Job summary

Nelson Mullins Riley & Scarborough LLP in Kansas City, Missouri, seeks a Litigation Administrative Assistant to support a busy Complex Litigation and Strategic Counseling Team. You will help attorneys and paralegals manage caseloads, schedule meetings, and prepare key documents for filing in state and federal courts.

The ideal candidate has 5–8 years of state and federal litigation experience, excellent written and verbal communication, and strong computer skills, including MS Office and

Qualifications

• 5–8 years of recent State and Federal litigation experience in a law firm.
• Proactive, self-starting professional who collaborates with attorneys and staff.
• Strong writing and communication skills are essential.
• Proficiency with Microsoft Office Suite; familiarity with document and docketing systems.

Responsibilities

• Maintain attorney calendars, arrange travel, and process monthly expense reports.
• Prepare, revise, and finalize correspondence and pleadings; perform e-filing.
• Schedule depositions, mediations, and client meetings; communicate with clients.
• Run conflict checks, open new matters, maintain electronic files, and assist billing.
• Handle other clerical tasks as delegated.

Skills

Litigation support

Calendar management

Client communication

Microsoft Office

E-filing

Tools

Document management systems

Docketing systems

Billing/time entry software

Job description

Overview

Nelson Mullins, an AmLaw 100 firm, is seeking a Litigation Administrative Assistant to join our collaborative Complex Litigation and Strategic Counseling Team in our Kansas City, Missouri office. In this role, you will play a key part in supporting attorneys and paralegals on a wide range of complex litigation matters. This is an excellent opportunity for an experienced legal professional to provide high-level administrative and litigation support while working with a nationally recognized team in a dynamic and collegial environment.

A Day in the Life

The Litigation Administrative Assistant will play an active role in assisting with the management of each attorney’s caseload by maintaining attorney calendars, making travel arrangements, and processing monthly expense reports. You will be responsible for preparing, revising, and finalizing correspondence, pleadings, and other legal documents, as well as performing electronic filing (e-filing) in various courts and jurisdictions. You will schedule depositions, mediations, and other client meetings, and communicate with clients as necessary. Experience supporting attorneys through all phases of litigation, including trial preparation and attendance, is preferred. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

We Know You

We are looking for a skilled Litigation Administrative Assistant with 5-8 years of recent State and Federal litigation experience in a law firm environment. In this role, you’ll thrive in a fast-paced setting where deadlines are tight, and priorities can shift quickly. We value proactive, self-starting professionals who take ownership of their work and enjoy collaborating with attorneys, paralegals, and fellow administrative team members. Strong writing and communication skills are essential, as you’ll regularly interact with colleagues, clients, and attorneys. Proficiency with Microsoft Office Suite is required, and experience with document management systems, docketing systems, and billing or time entry programs will make you stand out.

Who We Are

With more than 1,000 attorneys, policy advisors, e-discovery professionals, and business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, Minnesota, New York, Ohio, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.