Senior Litigation Administrative Assistant

Nelson Mullins Riley & Scarborough; San Diego (CA); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Healthcare

Retirement plans

Paid time off

Job summary

Nelson Mullins Riley & Scarborough is seeking a Litigation Administrative Assistant in our San Diego office to support attorneys and paralegals across complex commercial, civil, and defense matters. The role includes calendar management, travel planning, expense processing, and drafting legal documents, with e-filing in multiple jurisdictions.

We require at least four years of state and federal litigation experience, strong writing and communication skills, and proficiency with MS Office and

Qualifications

• At least four years of recent State and Federal litigation experience in a law firm.
• Proficiency with Microsoft Office Suite.
• Experience with document management and docketing systems.
• Experience with billing or time-entry programs.

Responsibilities

• Maintain attorney calendars and travel arrangements; process monthly expense reports.
• Prepare, revise, and finalize correspondence, pleadings, and other legal documents; perform e-filing.
• Schedule depositions, mediations, and client meetings; communicate with clients.
• Run conflict checks; open new client/matter engagements; maintain electronic files.
• Assist with billing and client invoices; handle other clerical assignments as delegated.

Skills

Strong writing

Excellent communication

MS Office

Docketing systems

Billing/time entry

Document management

Tools

Document management systems

Billing/time-entry software

Job description

Nelson Mullins Riley & Scarborough is seeking a Litigation Administrative Assistant in our San Diego office to support attorneys and paralegals across complex commercial, civil, and defense matters. The role includes calendar management, travel planning, expense processing, and drafting legal documents, with e-filing in multiple jurisdictions.

We require at least four years of state and federal litigation experience, strong writing and communication skills, and proficiency with MS Office and