Litigation Admin Specialist | Calendar & Docs

Top Recruiters; Providence (RI); On-site; USD 45,000 - 60,000; Full time

Job summary

A leading legal services firm in Providence, Rhode Island, is seeking a Legal Administrative Assistant to provide administrative support in a dynamic legal environment. The role includes preparing legal documents, managing attorney schedules, and communicating with clients. Required qualifications include an Associate’s degree and 1-2 years of relevant experience. Proficiency in Microsoft Office is essential, alongside strong organizational and communication skills. This is a strictly on-site position with a Monday to Friday work schedule.

Qualifications

• 1-2 years of administrative or legal assistant experience required.
• 2-5 years of experience as a litigation legal secretary preferred.
• Ability to manage multiple tasks effectively.

Responsibilities

• Prepare legal documents ensuring error-free formatting.
• Coordinate appointments and manage meeting schedules.
• Handle client communications via phone and email.
• Record time entries and assist in billing procedures.
• Maintain organized client and administrative files.
• Arrange travel and process expense reimbursements.
• Review and distribute incoming mail as needed.
• Provide backup support to other attorneys.

Skills

Microsoft Office Suite

Verbal communication

Written communication

Organizational skills

Attention to detail

Team collaboration

Education

Associate's degree

Bachelor's degree

Job description

A leading legal services firm in Providence, Rhode Island, is seeking a Legal Administrative Assistant to provide administrative support in a dynamic legal environment. The role includes preparing legal documents, managing attorney schedules, and communicating with clients. Required qualifications include an Associate’s degree and 1-2 years of relevant experience. Proficiency in Microsoft Office is essential, alongside strong organizational and communication skills. This is a strictly on-site position with a Monday to Friday work schedule.