Strategic Legal Admin Assistant — Calendar, Billing & Docs

Confidential Careers; Pittsburgh (Allegheny County); On-site; USD 45,000 - 65,000; Full time

Job summary

Confidential Careers is seeking a highly organized Legal Administrative Assistant to support attorneys with calendars, documents, and client communications. This role requires discretion, accuracy, and a professional demeanor in a deadline-driven legal environment.

Responsibilities include scheduling, drafting and proofreading memos, maintaining files, and providing billing support. A high school diploma is required, with an associate degree or training in office administration preferred for

Qualifications

• High school diploma or equivalent required; associate degree or administrative/legal office training preferred.
• 3+ years of administrative assistant, executive assistant, legal secretary, legal administrative assistant, or office coordinator experience.
• Law firm or professional services experience strongly preferred.

Responsibilities

• Manage attorney calendars, meetings, appointments, court dates, and internal deadlines.
• Prepare, format, proofread, and finalize correspondence, letters, memoranda, and routine legal documents.
• Maintain organized electronic and physical client files, records, and confidential documentation.
• Open new matters, update contact information, organize incoming documents, and maintain filing systems.
• Answer, screen, and route phone calls; communicate professionally with clients, vendors, court personnel, and other contacts.
• Coordinate meetings, conference calls, travel arrangements, and attorney schedules.
• Assist with time entry, expense reports, billing support, invoice processing, and other administrative reporting.
• Scan, copy, print, assemble, mail, and distribute documents and correspondence.
• Coordinate document signatures, delivery, mailings, and routine filing submissions as directed.
• Support reception, office operations, supply coordination, and general administrative needs as needed.
• Handle confidential client and firm information with discretion and professionalism.

Skills

Calendar management

Proofreading

Document preparation

Communication

Discretion

Multi-attorney support

Attention to detail

Education

High school diploma

Associate degree in office administration

Tools

Outlook

Word

Excel

PowerPoint

Billing systems

Case management software

Job description

Confidential Careers is seeking a highly organized Legal Administrative Assistant to support attorneys with calendars, documents, and client communications. This role requires discretion, accuracy, and a professional demeanor in a deadline-driven legal environment.

Responsibilities include scheduling, drafting and proofreading memos, maintaining files, and providing billing support. A high school diploma is required, with an associate degree or training in office administration preferred for