Lifestyle Coordinator

HOAMCO; Surprise (AZ); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

Company 401k contributions

Paid time off and holidays

Parental leave

Training and educational assistance

Job summary

HOAMCO is seeking an Events/Activities Coordinator to plan and oversee a wide range of resident activities at a resort community. You will coordinate events, entertainments, and programs while managing volunteers and resources.

Responsibilities include negotiating with entertainers, scheduling activities, and ensuring smooth operations during peak seasons and off-season adjustments.

Qualifications

• Associate’s degree or equivalent or related experience.
• Ability to work long hours including evenings, weekends and holidays during peak season.
• Experience coordinating activities and events for residents or similar groups.

Responsibilities

• Plan and coordinate resident activities and events.
• Negotiate with bands and speakers to book entertainment.
• Recruit, train and supervise volunteers.
• Maintain inventory of equipment and supplies.
• Coordinate with staff for event logistics.

Skills

Event planning

Volunteer management

Budgeting

Communication

Negotiation

Education

Associate’s degree or equivalent

Tools

Poster design

Microsoft Office

Job description

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Coordinates all resident activities for the resort and manages the Activities department.

Essential Duties and Responsibilities

Include the following. Other duties may be assigned. These duties may vary from season to off-season times.

Activities Sponsored Events

• Develop a wide range of activities and functions such as entertainment, speakers, dinners, dances, holiday events, seminars and medical screenings.
• Organize and direct recreational, entertainment, social and educational activities and services for the residents.
• Negotiate with bands/speakers/producers to contract and schedule entertainment with guidelines agreed upon by Management.
• Evaluate events and entertainers for future repetition.
• Help residents resolve concerns or problems about recreational activities.
• Seek new and varied programs for consideration by Management.

Activities Office

• Recommend policies, procedures and guidelines regarding activities and facility usage to Management.
• Request checks for events.
• Establish procedures and training for volunteers using the cash register and proper handling of funds.
• Recruit, train and supervise the Activities Office volunteers.
• Maintain inventory of activities equipment and supplies as well as items sold by the Activities Office.

Clubs and Organizations

• Encourage each group or club to be self-supporting by helping with the advertising/planning of fundraising events.
• Guide groups in their construction of by-laws to fit the requirements of Happy Trails.
• Supervise scheduling the use of common area rooms, Performing Arts Center and Town Center Area.
• Negotiate, as necessary, with individual Happy Trails clubs and organizations for space requirements so that as many activities as possible may be accommodated.
• Hold Presidents meetings twice during the season to give updates on policies and procedures and resolve any problems.

Entertainment

• Pricing of Entertainment
• Printing of Entertainment books
• Ticketing – Season/Single/In-person/On-line

Media

• Advertise events, classes, programs and activities through printed fliers, schedules, bulletin boards, signup sheets, posters, HT website, Nosey Coyote and other media to keep residents informed.
• Prepare monthly Activities input to the Nosey Coyote.

Association Manager, Board of Directors, and Staff Interaction

• Present to Association Manager request for approval of items needed in Activities.
• Provide interface with Board Committees as necessary.
• Work with Chuckwagon staff to coordinate dinner/dances.
• Keep Patrol staff aware of events that may draw in non-residents.
• Request support for events from Maintenance staff thru work orders.
• Coordinate with sound techs for use of sound equipment.

Other

• Assist in determining AED requirements and equipment purchase.
• Inform management of department progress and problems.
• Work flexible hours to maintain necessary contacts with day, evening and weekend functions and events.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Associate’s degree or equivalent from two-year college or technical school or six months to one-year related experience and/or training; or equivalent combination of education and experience. Degree in Recreational Activities may be given preference.

Physical Skills

The individual must have above average energy and stamina to be able to maintain a hectic interruptible pace during the season. Must be able to work full eight-hour days in addition to many evenings, weekends and all holidays. More than fifty hours of work per week are required during peak season.

Reasoning Ability

Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.

Computer Skills

Ability to design posters, tickets, signs, and develop reports.

Supervisory Responsibilities

Directs volunteers with responsibility for coordination and evaluation. Interviews and trains volunteers; plans, assigns and directs work assignments, providing rewards and addressing complaints and resolving problems.

What We Offer:

Comprehensive benefits package including medical, dental, and vision

Wellness program

Flexible Spending Accounts

Company-matching 401k contributions

Paid time off for vacation, holidays, medical, and volunteering

Paid parental leave

Training and educational assistance

Support programs, including Employee Assistance Program and Calm Health

Optional benefits including short- and long-term disability, life insurance, and pet insurance

Most importantly, a caring team who is dedicated to your success!