Lifestyle Coordinator

Capital Consultants Management Corporation; Surprise (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, Dental & Vision

Wellness program

401k matching

Paid time off

Paid parental leave

Education assistance

Employee Assistance Program

Disability & Life Insurance

Pet insurance

Job summary

Happy Trails is seeking an experienced Activities Coordinator to coordinate and oversee resident recreational programs, events and services. The role includes budgeting, scheduling, and supervising staff and volunteers to ensure engaging activities for residents across the season.

The role requires strong organizational, communication and budgeting skills, with flexibility to work evenings, weekends, and holidays to support events and programs at Happy Trails.

Qualifications

• Associates degree or equivalent; six months to one year related experience preferred.
• Must have energy to work a hectic peak season with long hours including evenings, weekends, and holidays.
• Ability to read, analyze, and interpret general business procedures or government regulations; communicate clearly with residents and staff.
• Ability to calculate figures and monitor budget for Activities department.
• Strong problem solving and organizational skills with ability to handle multiple tasks.
• Proficiency in designing posters, tickets, signs and developing reports.

Responsibilities

• Coordinate and supervise activities for residents and manage the Activities department.
• Develop a wide range of activities and functions (entertainment speakers, dinners, dances, seminars, medical screenings).
• Negotiate with entertainers and contract providers; schedule events per management guidelines.
• Evaluate events for future repetitions and improve offerings.
• Assist residents with concerns about activities and improve services.
• Recruit, train and supervise volunteers in the Activities Office.
• Maintain inventory of equipment and supplies; manage cash handling procedures.
• Coordinate space usage with clubs, offices and venues; hold Presidents meetings.
• Work with sound technicians; coordinate with maintenance and ensure event success.
• Communicate monthly activity updates to association managers and boards.

Skills

Education & Experience

Physical Skills

Language Skills

Mathematical Skills

Reasoning Ability

Computer Skills

Supervisory Experience

Education

Associates degree or equivalent; 2-year college or technical school; 6 months to 1 year related experience/training

Job description

Summary

Coordinates all resident activities for the resort and manages the Activities department.

Essential Duties and Responsibilities

Include the following

• Other duties may be assigned. These duties may vary from season to off season times.
• Activities Sponsored Events: Develop a wide range of activities and functions such as entertainment speakers dinners dances holiday events seminars and medical screenings.
• Organize and direct recreational entertainment social and educational activities and services for the residents.
• Negotiate with bandsspeakersproducers to contract and schedule entertainment with guidelines agreed upon by Management.
• Evaluate events and entertainers for future repetition.
• Help residents resolve concerns or problems about recreational activities.
• Seek new and varied programs for consideration by Management.
• Activities Office: Recommend policies procedures and guidelines regarding activities and facility usage to Management.
• Request checks for events.
• Establish procedures and training for volunteers using the cash register and proper handling of funds.
• Recruit, train and supervise the Activities Office volunteers.
• Maintain inventory of activities equipment and supplies as well as items sold by the Activities Office.
• Clubs and Organizations: Encourage each group or club to be self supporting by helping with the advertisingplanning of fundraising events. Guide groups in their construction of by laws to fit the requirements of Happy Trails.
• Supervise scheduling the use of common area rooms Performing Arts Center and Town Center Area. Negotiate as necessary with individual Happy Trails clubs and organizations for space requirements so that as many activities as possible may be accommodated.
• Hold Presidents meetings twice during the season to give updates on policies and procedures and resolve any problems.
• Entertainment: Pricing of Entertainment. Printing of Entertainment books. Ticketing Season Single In person On line Media. Advertise events classes programs and activities through printed fliers schedules bulletin boards signup sheets posters HT website Nosey Coyote and other media to keep residents informed.
• Prepare monthly Activities input to the Nosey Coyote Association Manager Board of Directors and Staff Interaction. Present to Association Manager request for approval of items needed in Activities.
• Provide interface with Board Committees as necessary.
• Work with Chuckwagon staff to coordinate dinnerdances.
• Keep Patrol staff aware of events that may draw in non residents.
• Request support for events from Maintenance staff thru work orders.
• Coordinate with sound techs for use of sound equipment. Other Supervise Activities Assistant. Assist in determining AED requirements and equipment purchase. Inform management of department progress and problems.
• Work flexible hours to maintain necessary contacts with day evening and weekend functions and events.

Qualifications

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education andor Experience: Associates degree or equivalent from two year college or technical school or six months to one year related experience andor training; or equivalent combination of education and experience. Degree in Recreational Activities may be given preference.
• Physical Skills: The individual must have above average energy and stamina to be able to maintain a hectic interruptible pace during the season. Must be able to work full eight hour days in addition to many evenings weekends and all holidays. More than fifty hours of work per week are required during peak season.
• Language Skills: Ability to read analyze and interpret general business procedures or government regulations. Ability to write reports business correspondence and procedure manuals. Ability to effectively present information and respond to questions from groups of residents or the general public. Ability to read and write simple entertainment contractual agreements. Must be able to pleasantly interact with residents vendors and other staff members in person and on the telephone.
• Mathematical Skills: Ability to calculate figures and amounts such as discounts interest commissions and percentages. Ability to keep simple financial records. Ability to monitor and recommend budget for Activities department.
• Reasoning Ability: Ability to solve practical problems and deal with a variety of variables in situations where only limited standardization exists.
• Computer Skills: Ability to design posters tickets signs and develop reports.
• Supervisory Responsibilities: Directs volunteers with responsibility for coordination and evaluation. Interviews and trains volunteers; plans assigns and directs work assignments providing rewards and addressing complaints and resolving problems.

What We Offer

• Comprehensive benefits package including medical dental and vision.
• Wellness program.
• Flexible Spending Accounts.
• Company matching 401k contributions.
• Paid time off for vacation holidays medical and volunteering.
• Paid parental leave.
• Training and educational assistance.
• Support programs including Employee Assistance Program and Calm Health.
• Optional benefits including short and long term disability life insurance and pet insurance.

Most importantly a caring team who is dedicated to your success