Activities Coordinator

Island Hospitality Management

Paso Robles (CA)

On-site

USD 24,796 - 38,572

Part time

14 days+

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Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

HSA/FSA Plans

Identity Theft Protection

Commuter Benefits

Pet Insurance

Paid Sick Time

Vacation Time

Family Leave

PTO and Payroll Wellness

Employee Assistance Program

Wellness Subscriptions

401(k) Retirement Plan with company 1:

Job summary

IHM Outdoors Management is seeking an Activities Coordinator to design, plan, and execute resort events and recreational activities. This seasonal role requires creativity, strong organizational skills, and the ability to foster a fun and welcoming atmosphere for guests.

Responsibilities include leading activities, managing spaces, budgeting within guidelines, coordinating with vendors, and producing guest communications. Flexibility to work evenings, weekends, and holidays is required.

Qualifications

Proficiency with basic computer functions, including email and internet use.
Strong communication, negotiation, and organizational skills.
Ability to work flexible hours, including evenings and weekends as needed.
Experience coordinating events or activities is a plus.
Ability to negotiate pricing and contracts with vendors on behalf of the resort.
Self-motivated, detail-oriented, and able to work independently or as part of a team.

Responsibilities

Design, plan, and lead activities such as picnics, sporting events, dances, and dinners.
Set up and break down event spaces before and after activities.
Promote a lively, enjoyable, and inclusive environment for all guests.
Maintain accurate records of attendance, vendor usage, income, and expenses for each event.
Ensure timely processing of invoices and maintain documentation of all payments.
Uphold high standards for all activities, services, and guest experiences.
Assist in developing a seasonal calendar of events within budget guidelines.
Purchase supplies and materials necessary for successful events and group activities.
Prepare and distribute the weekly resort newsletter to guests.
Organize and support fundraising initiatives for the Activities Department.
Maintain accurate inventories of office and activity supplies.
Ensure all equipment and materials are clean, organized, and in good working condition.

Skills

Communication skills

Negotiation skills

Organizational skills

Flexible scheduling

Event coordination experience

Vendor pricing

Job description

Activities Coordinator

As an Activities Coordinator, you will be responsible for creating, planning, and executing a wide range of engaging events and recreational activities for resort guests. This seasonal role requires creativity, strong organizational skills, and the ability to foster a fun and welcoming atmosphere. Flexibility in scheduling, including holidays, evenings, and weekends, may be required.

Key Responsibilities

Design, plan, and lead activities such as picnics, sporting events, dances, and dinners
Set up and break down event spaces before and after activities
Promote a lively, enjoyable, and inclusive environment for all guests
Maintain accurate records of attendance, vendor usage, income, and expenses for each event
Ensure timely processing of invoices and maintain documentation of all payments
Uphold high standards for all activities, services, and guest experiences
Assist in developing a seasonal calendar of events within budget guidelines
Purchase supplies and materials necessary for successful events and group activities
Prepare and distribute the weekly resort newsletter to guests
Organize and support fundraising initiatives for the Activities Department
Maintain accurate inventories of office and activity supplies
Ensure all equipment and materials are clean, organized, and in good working condition
Perform additional responsibilities as assigned by the supervisor or management team

Qualifications

Proficiency with basic computer functions, including email and internet use
Strong communication, negotiation, and organizational skills
Ability to work flexible hours, including evenings and weekends as needed
Experience coordinating events or activities is a plus
Ability to negotiate pricing and contracts with vendors on behalf of the resort
Self‑motivated, detail‑oriented, and able to work independently or as part of a team

Physical Requirements & Work Schedule

The physical demands described here represent those necessary to successfully perform the essential functions of this role. While carrying out job duties, team members are regularly required to stand, walk, or sit for extended periods. The role also involves frequent lifting and moving of items up to 10 pounds, and occasional lifting of items up to 25 pounds. Work hours may vary weekly and are influenced by factors such as guest occupancy, seasonal demand, and staffing levels. As such, IHM Outdoors cannot guarantee a specific number of scheduled hours per week.

Training & Development

At IHM Outdoors, we are committed to your professional growth. Our structured training and development program offers a clear path for advancement, whether you're building on prior experience or starting a new chapter in hospitality.

Team Member Wellness & Benefits

Comprehensive Benefits Package:

Medical, Dental, and Vision Insurance
HSA & FSA Plans (including Dependent Care FSA)
Identity Theft Protection
Commuter Benefits (Transit & Parking)
Pet Insurance
Paid Sick and Vacation Time
Family Leave
PTO and Payroll Incentives for Annual Wellness Exams
Employee Assistance Program
Wellness Subscriptions (gym access, financial planning, counseling, legal services)
401(k) Retirement Plan with generous company match (100% match up to 3%, plus 50% on the next 2%) – fully vested from the first contribution