Licensing & Front Desk Admin Specialist

City of Bend; Bend (OR); On-site; USD 27,552,000 - 38,573,000; Full time

Benefits offered by this job

Health and dental benefits

Retirement benefits

Paid leave

Job summary

The City of Bend is seeking an Administrative Support Specialist to provide essential administrative support for licensing programs and customer service at the front counter, phone, and email. This role aids in processing business registrations, liquor licenses, and other permits while drafting communications and coordinating meetings.

Ideal candidates will have 2–3 years of admin experience, strong organizational skills, and proficiency with Microsoft Office.

Qualifications

• High School Diploma or GED.
• 2–3 years of administrative support experience.
• Equivalent combination of education and experience acceptable.
• Notary Public designation may be required.

Responsibilities

• Process licensing applications and registrations from start to finish.
• Assist customers in person, by phone, and by email.
• Draft correspondence, reports, and presentations.
• Coordinate meetings, manage calendars, and take meeting minutes.
• Maintain licensing records and website content.
• Identify opportunities to improve licensing processes.

Skills

Customer service

Organizational skills

Communication skills

Bilingual Spanish

Education

High School Diploma / GED

Tools

Microsoft Office

Job description

The City of Bend is seeking an Administrative Support Specialist to provide essential administrative support for licensing programs and customer service at the front counter, phone, and email. This role aids in processing business registrations, liquor licenses, and other permits while drafting communications and coordinating meetings.

Ideal candidates will have 2–3 years of admin experience, strong organizational skills, and proficiency with Microsoft Office.