Bend Office Specialist – Admin & Customer Support

Oregon Department of Human Services; Bend (OR); On-site; USD 42,000 - 57,000; Full time

Job summary

Oregon Department of Transportation in Bend is seeking an Office Specialist 2 to provide administrative and customer service support for Region 4: central Oregon. The role collaborates with regional staff to assist maintenance districts and ensure smooth service flow between crews and headquarters.

Responsibilities include receptionist duties, timekeeping, invoicing, travel arrangements, calendar and meeting management, procurement of supplies, records maintenance, responding to public

Qualifications

• Two years of general clerical experience including keyboarding or word processing.
• An associate degree in any field.
• An equivalent combination of education and experience.

Responsibilities

• Perform receptionist, administrative and clerical duties for the region office.
• Assist with timekeeping, invoicing and contract administration.
• Make travel arrangements.
• Manage calendars and schedule meetings, conference rooms and vehicles.
• Order supplies and equipment, manage inventories and mail.
• Process and maintain records.
• Answer questions and direct inquiries from the public.
• Assist with hiring processes and paperwork for personnel actions and position updates.
• Work is performed in an office environment with occasional overtime and travel.

Skills

Communication skills

Time management

Customer service

Education

Associate degree

Tools

Microsoft Office

SharePoint

Adobe

Excel

Job description

Oregon Department of Transportation in Bend is seeking an Office Specialist 2 to provide administrative and customer service support for Region 4: central Oregon. The role collaborates with regional staff to assist maintenance districts and ensure smooth service flow between crews and headquarters.

Responsibilities include receptionist duties, timekeeping, invoicing, travel arrangements, calendar and meeting management, procurement of supplies, records maintenance, responding to public