Business Office Assistant

Alsip-Merrionette Park Public Library District; Wheeling, Northern (IL, KY); Hybrid; USD 30,000 - 33,000; Part time

Job summary

Indian Trails Library District in Wheeling, IL, is seeking a part-time administrative support specialist to assist the Business Manager with data entry, accounts payable, payroll-related tasks, and general clerical duties. The role requires attention to detail, confidentiality, and the ability to handle multiple tasks in a busy library environment.

The candidate should have strong computer skills (Microsoft Office 365) and be comfortable working independently and as part of a team.

Qualifications

• High school diploma or equivalent is required.
• Ability to communicate effectively and work independently or in a team.
• Ability to maintain confidentiality.
• Ability to count money accurately.
• Experience with computers and Microsoft Office 365; QuickBooks Online is preferred.
• Reliable transportation and a valid driver’s license are required.

Responsibilities

• Verify, process, enter, and file invoices and accounts payable documentation with attention to detail.
• Assist with payroll-related tasks such as preparing checks and proofreading reports.
• Count and reset cash drawers and cash boxes.
• Take deposits to the local bank and run errands.
• Support supply purchases and maintain databases and data entry tasks.
• Provide clerical assistance to other departments as requested.

Skills

Attention to detail

Teamwork

Communication

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office 365

QuickBooks Online

Job description

Are you looking for a position in a collaborative work environment, helping people while providing administrative support and doing data entry? If so, then this position may be for you. The Indian Trails Public Library District (ITPLD) is seeking a professional, organized and detailed-oriented individual to provide administrative support to the Business Manager. The ideal candidate will also be proactive, flexible, comfortable counting money and dealing with numbers, and able to handle confidential information and documents. This is a part-time position, with primarily weekday morning hours onsite at the library.

Some of the job duties include:

• Verify, process, enter, and file invoices and other accounts payable documentation, as well as review and balance statements all while demonstrating exceptional attention to detail.
• Assists withpayroll related tasks such as preparing checks for mailing and report proof-reading.
• Count and reset circulation cash drawers and copier cash boxes.
• Take deposits to the local bank. Drop off items to Federal Express and to Village.
• Facilitate supply purchases (gather, submit, check-in, distribute, and split bill by department).
• Create and maintain various databases, spreadsheets, and other data entry tasks, as requested.
• Assist with the planning and execution of library events, including Staff Institute Day.
• Monitor the door to the staff area, welcoming and directing visitors to the appropriate staff member.
• Provide clerical assistance to other departments as requested.

This opportunity requires:

• High school diploma and/or relevant certification plus a minimum of 3 years relevant experience.
• The ability to communicate effectively, use good judgment in the decision making process and work both independently and as part of a team.
• Ability to maintain confidentiality.
• The knowledge and ability to use computers and relevant software and equipment including but not limited to Microsoft Office 365 products. Experience with QuickBooks online preferred.
• Ability to count money accurately. Ability to file by alphabetical and/or numerical order.
• Ability to maintain staff and patron confidentiality.
• Ability to multitask and possess excellent organizational skills and attention to details with multiple interruptions.
• Ability to move about the library and work areas, lift materials of a variety of sizes up to 35 pounds, to answer telephones, to read computer screens and paper documents such as invoices, manipulate a computer mouse, and type accurately.
• Ability to work independently, with interruptions while maintaining a positive demeanor.
• Must have reliable transportation (as well as a valid driver's license and insurability as a driver) to handle business errands, and be able to work days, evenings, weekends, and holidays.

Hourly rate of $21.87- 24.00. This position participates in Illinois Municipal Retirement Fund (IMRF) pension plan (mandatory). This position is eligible for pro-rated vacation, sick time, floating holiday hours, jury duty and bereavement time as well as eligible for participation in the 457 retirement plan and for the employee assistance program (EAP). In addition, eligible to apply for educational assistance after 1 year of employment. The library supports continued learning and professional growth including job training for new employees.

Indian Trails Library District
355 Schoenbeck Road
Wheeling , IL 60090

Indian Trails Library District, Cook County