Part-Time Admin & Finance Assistant

Alsip-Merrionette Park Public Library District; Wheeling, Northern (IL, KY); Hybrid; USD 30,000 - 33,000; Part time

Job summary

Indian Trails Library District in Wheeling, IL, is seeking a part-time administrative support specialist to assist the Business Manager with data entry, accounts payable, payroll-related tasks, and general clerical duties. The role requires attention to detail, confidentiality, and the ability to handle multiple tasks in a busy library environment.

The candidate should have strong computer skills (Microsoft Office 365) and be comfortable working independently and as part of a team.

Qualifications

• High school diploma or equivalent is required.
• Ability to communicate effectively and work independently or in a team.
• Ability to maintain confidentiality.
• Ability to count money accurately.
• Experience with computers and Microsoft Office 365; QuickBooks Online is preferred.
• Reliable transportation and a valid driver’s license are required.

Responsibilities

• Verify, process, enter, and file invoices and accounts payable documentation with attention to detail.
• Assist with payroll-related tasks such as preparing checks and proofreading reports.
• Count and reset cash drawers and cash boxes.
• Take deposits to the local bank and run errands.
• Support supply purchases and maintain databases and data entry tasks.
• Provide clerical assistance to other departments as requested.

Skills

Attention to detail

Teamwork

Communication

Confidentiality

Education

High school diploma or equivalent

Tools

Microsoft Office 365

QuickBooks Online

Job description

Indian Trails Library District in Wheeling, IL, is seeking a part-time administrative support specialist to assist the Business Manager with data entry, accounts payable, payroll-related tasks, and general clerical duties. The role requires attention to detail, confidentiality, and the ability to handle multiple tasks in a busy library environment.

The candidate should have strong computer skills (Microsoft Office 365) and be comfortable working independently and as part of a team.