Library – Events Assistant (EDM)

Lsslibraries; Cherry Valley (CA); On-site; Part time

Job summary

A leading organization is seeking a part-time Event Coordinator to assist in planning and executing events at the Edward Dean Museum. The ideal candidate will thrive in a fast-paced environment, ensuring client satisfaction through effective communication and logistics coordination. Responsibilities include managing event details, documenting requirements, and creating engaging content for social media. This role requires strong organizational skills and a commitment to quality, with flexible hours based on event needs.

Benefits

Medical, Dental, and Vision Insurance

Tuition Reimbursement

401(k) Retirement Plan

Employee Assistance Program (EAP)

Employee Referral Bonus Program

Paid Sick Leave

Paid Vacation Leave

Holiday Pay

Qualifications

• 3+ years of experience in event planning or customer-facing role.
• Detail-oriented and committed to maintaining high standards.

Responsibilities

• Assist with planning and executing events, ensuring expectations are surpassed.
• Coordinate logistics, timelines, and vendor arrangements.
• Create engaging content for social media platforms.

Skills

Organizational Skills

Communication Skills

Multitasking

Job description

Description

This position plays a vital role in assisting the team with the efficient and effective execution of events at the Edward Dean Museum. Under the direct supervision of the Event Operations Manager, this position involves client communication, logistics coordination, and providing on-site event support to ensure a seamless experience for our clients. The ideal candidate is organized, energetic, and thrives in a fast-paced, hands-on environment.

Responsibilities:

• Assist with planning and executing events, ensuring each one surpasses expectations.
• Assist with administrative tasks related to booking EDM events with precision, including documenting details, preparing essential paperwork, and coordinating the ordering of supplies to ensure everything is accounted for.
• Collaborate effectively with the Event Operations Manager to align event objectives with the museum's mission and strategic goals.
• Thoroughly document all event details and prepare the necessary paperwork, ensuring every aspect is accounted for
• Coordinate logistics, timelines, and vendor arrangements to ensure all event details align with client expectations, clearly communicating event specifics to the Events and Operations Manager.
• Initiate contact with clients immediately after booking their events and cultivate strong relationships through consistent communication.n
• Meet with clients planning special events and expertly document their requirements.
• Create engaging content for social media platforms that showcases events, venue features, and client success stories.
• Assist the Manager with the venue's online presence, responding to inquiries and engaging with potential clients.
• Assist clients in creating event timelines and floor plans that bring their vision to life.
• Conduct engaging venue tours to provide prospective clients with comprehensive information.
• Uphold customer satisfaction by proactively addressing complaints and reporting them to the Events and Operations Manager.
• Ensure strict adherence to county regulations and event contracts.

Employment Type: Non-Exempt (Hourly), Part-Time

Hours per week: 30

Hourly Pay Rate: $16.50

Location: On-site - Edward Dean Museum (Cherry Valley, CA.)

Requirements

• 3+ years of experience in event planning, catering, or a customer-facing role
• Organizational and multitasking skills, with the ability to prioritize and manage multiple projects simultaneously
• Excellent interpersonal and communication skills
• Detail-oriented and committed to maintaining high standards of quality
• Must be flexible with scheduling. Due to the nature of the role, work hours may vary based on the needs of the business, including evenings, weekends, and holidays
• Regular, reliable attendance is required
• Ability to work collaboratively as part of a team

Benefits Include:

• Medical, Dental, and Vision Insurance
• Tuition Reimbursement
• 401(k) Retirement Plan
• Employee Assistance Program (EAP)
• Employee Referral Bonus Program
• Paid Sick Leave
• Paid Vacation Leave
• Holiday Pay

Physical Requirements:

• Must be able to frequently move from place to place within the location
• Lift/push/pull up to 25 pounds and occasionally up to 50 pounds of heavy boxes and equipment
• Work in confined spaces
• Walk, bend, stoop, reach, and climb