Summer Special Events Assistant

Union College; City of Schenectady (NY); On-site; USD 10,000 - 60,000; Part time

Job summary

Union College is seeking a Summer Special Events Assistant to support the daily operations of summer camps and events. This part-time position involves customer service, event setup, and logistical support, requiring flexibility in hours and a high school diploma. Ideal candidates will have strong customer service skills and the ability to work independently and as part of a team.

Benefits

Generous Vacation, Sick, and Personal Time

Healthcare, Dental, and Vision Insurance

Employee Scholarships toward Certifications

Tuition Assistance Program for Employee, Spouse and/or Dependents

Qualifications

• High school diploma or equivalent required.
• Valid New York State Driver's License needed.
• Ability to lift up to 50 lbs.

Responsibilities

• Support daily operations of summer camps and events.
• Assist with setup and breakdown of events.
• Conduct linen inventories and coordinate distribution.

Skills

Customer service

Self-motivated

Teamwork

Flexibility

Education

High school diploma or equivalent

Job description

Join to apply for the Summer Special Events Assistant role at Union College

1 day ago Be among the first 25 applicants

Join to apply for the Summer Special Events Assistant role at Union College

Get AI-powered advice on this job and more exclusive features.

The Office of Special Events and Conferences oversees several programs and camps throughout the summer. This position supports the daily operations of summer camps and events and is often the first point of contact on campus. Serving in a public relations capacity, it greets group organizers and participants, and provides courteous, efficient assistance throughout their stay.

Work Days: Flexible, with evening and weekend availability as needed

Shift Start/End Times: 7:00 a.m. – 1:30 p.m. or 2:00 p.m. - 8:00 p.m.

Hours Per Week: 20 – 30

Weeks Per Year: 8 weeks; June 16 - August 8

Number of Positions available: 4

Summer Events Assistant

Pay Status and Classification: Non-exempt, Temporary

Supervisor: Director of Special Events

Essential Responsibilities and Duties:

• Remove items from storage and deliver to designated locations. Return items to storage after camp departures.
• Prepare and maintain housing accommodations, including inspecting, lowering beds in rooms prior to arrival and resetting upon departure, and reporting any room damage.
• Conduct linen inventories and coordinate linen distribution and retrieval.
• Monitor events to ensure timely and efficient service.
• Deliver packages and mail to camp groups.
• Assist with the set-up and break-down of events held throughout campus facilities, including moving tables, chairs, and related equipment.
• Participate in group check-ins and check-outs.
• Inventory classroom furniture and report any discrepancies.
• Perform tasks necessary to support the daily operations of the summer groups.
• Hours are flexible and will include evenings and/or weekends.
  
  

Qualifications

• High school diploma or equivalent.
• Valid New York State Driver's License.
• Comfortable operating the department-assigned golf cart.
• Ability to lift up to 50 lbs.
• Flexible schedule, including evenings and/or weekends.
• Self-motivated with the ability to work independently and collaboratively as part of a team.
• Comfortable working in a fast-paced work environment.
• Strong customer service skills.
  
  

Compensation:

The hourly range for this position is $16.00. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting

Location: Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best staff and faculty colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer exceptional benefits including:

• Generous Vacation, Sick, and Personal Time
• Winter Recess Break in Addition to Paid Holidays
• Healthcare, Dental, and Vision Insurance (Flexible Spending and Dependent Care Accounts)
• Free On-Campus Fitness Facility Access and Discounts for On-Campus Wellness Programs
• Employee Scholarships toward Certifications, Seminars, Training and Professional Development
• Pre and Post Tax participation in a 403(b) Retirement Plan
• Salary Continuation Program in the event of Disability
• Tuition Assistance Program for Employee, Spouse and/or Dependents
  
  

Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Higher Education

Referrals increase your chances of interviewing at Union College by 2x

Get notified about new Special Event Assistant jobs in Schenectady, NY.

Event Setup and Moving Services Assistant

Schenectady, NY $70,000.00-$75,000.00 3 weeks ago

Cohoes, NY $53,413.00-$65,061.00 2 weeks ago

Operations Support Coordinator- St. Peter's Hospital-Full Time- Mixed Shifts

Albany, NY $76,051.00-$105,255.00 6 days ago

Client Services Coordinator – Albany Office

Latham, NY $42,000.00-$55,000.00 1 week ago

Schenectady, NY $75,000.00-$85,000.00 2 weeks ago

Secretary I (NY HELPS)-Adult Health Program #2025-276A2

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.