Liability Legal Coordinator, Risk Management

Publix; Lakeland (FL); On-site; USD 55,000 - 95,000; Full time

Job summary

Publix is seeking a Liability Legal Coordinator in Risk Management to oversee discovery in General Liability and Fleet lawsuits, and to help manage legal services provided by outside counsel. The role includes coordinating with internal teams, handling confidential materials, and supporting court-related proceedings.

The coordinator will assist in subrogation matters, monitor timelines, and participate in process improvements within risk management and liability operations.

Qualifications

• 2+ years in litigation support or paralegal roles handling general liability or fleet claims.
• Knowledge of court procedures, discovery responses, and document production.
• Experience with outside counsel coordination and litigation support processes.

Responsibilities

• Coordinate responses to discovery in General Liability and Fleet lawsuits.
• Liaise between Publix departments and outside defense counsel.
• Review discovery materials for confidentiality and proper handling.
• Assist with court‑ordered information requests and document production.
• Prepare Publix associates for depositions, hearings, mediations, or trials.
• Support property damage subrogation matters and small claims processes.
• Analyze claim information to identify risks and trends and report findings.

Skills

analytical thinking

problem solving

written communication

verbal communication

negotiation skills

interpersonal skills

data entry

multi-tasking

discretion and integrity

Education

Bachelor’s degree

Paralegal Certification

Licensed notary

Tools

Microsoft Office

Outlook

Word

Excel

Nexis Lexis/Westlaw

SAP/Sharp

state court procedures knowledge

Job description

In Risk Management, the Liability Legal Coordinatoris responsible fora variety of areas, including monitoring and responding to discovery in General Liability and Fleet lawsuits filed against Publix. Further, the Legal Coordinator willassistin measuring and managing legal services provided by our outside counsel, ensuring Publix receiveshigh qualitylegal services while alwaysseekingto reduce legal costs when possible.Additionalprojects and development will be available to the coordinator on an ad hoc basis. The coordinator may alsoinitiateproperty damage subrogation claims and attend small claims court hearings on behalf of Publix. General Liability iscomprisedof approximately 80 associates working in the Customer Claims Unit (CCU) Non-Litigated Claims and the Represented Claims Unit (RCU) Litigated Claims. The Liability Legal Coordinator works closely with and reports to the Liability Attorneys.

Responsibilities include:

• Coordinate and manage responses to discovery requests in General Liability and Fleet lawsuits, ensuring information isaccurate, complete, and provided within required deadlines.
• Serve as a key liaison between internal Publix departments and outside defense counsel to gather, review, and organize information needed to support the defense of liability claims.
• Review discovery materials and related documentation to help ensureappropriate handlingof sensitive or confidential information.
• Assistwith responding tocourt‑orderedrequests for information and document production, including matters requiring expedited turnaround.
• Support the preparation and coordination of Publix associates for depositions, hearings, mediations, or other legal proceedings, as needed.
• Assistwith managing property damage subrogation matters, including coordinating documentation andparticipatingin small claims or magistrate court processes whenappropriate.
• Analyze claim information and documentation to helpidentifypotential risks, trends, or issues, and communicate findings to the Liability Attorney, claims partners, or Risk Management.
• Coordinate with internal partners and Litigation Support tofacilitatedocument collection, legal holds, and information preservation efforts.
• Participate in special projects and process improvement initiatives related to claims, litigation support, or legal operations.
• Perform other duties and responsibilities as assigned in support of Risk Management and Liability operations.

• High school diploma or its equivalent
• at least two (2) years of experience as a litigation paralegal with a corporation, government agency, or law firm, or two years’ experience with general liability claims in a law office, government agency, insurance claims office or corporate risk management department. Relative experience could also include personal injury, liability, insurance defense, or premises liability paralegal experience.
• knowledge of:
  • Microsoft Office (Outlook, Word)
  • various state court systems in which Publixoperates(FL, GA, AL, SC, NC, VA, TN, KY)
  • timetables and procedures from process of service to bench trials
  • the workings of attorney’s offices as well as various states entities
• skills:
  • analytical and problem solving
  • excellent written and verbal communication
  • negotiation and mediation skillsinterpersonal skills
  • data entryandcomputer experience
• ability to:
  • show discretion and integrity
  • multi-task
  • make quick andappropriate decisions
  • work a variable work schedule including some travel with overnight stay

• Bachelor’s degree in any discipline
• five (5) or more years of experience as litigation paralegal in a law practice specializing in premises and fleet liability litigations with experience in issues of civil discovery, corporate and insurance litigation, legal billing, negligence, vehicle and premises liability claims,subrogationand court procedures
• Paralegal Certification,and/or licensed notary
• All Lines Adjuster in state(s) in which Publix operates
• Knowledge of:
  • Publix’spolicies and proceduresincluding,but not be limited to retail operations, warehouse and fleet operations, real estate, loss prevention, and accounting
  • Evaluating fleet/auto property-damage claims, paying claims, and recovering Publix losses.
  • Pursuingandcollectingsmall claims or magistrate courtjudgmentsinvolvingvehicleorproperty damage.
  • Preparing cases and witnesses and presenting legal and factual positions at hearings, mediations, and trials.
• computer skills including Microsoft Office, Outlook, Word& Excel, Nexis Lexis/Westlaw, SAP/Sharp