Legislative & Policy Support Executive Assistant

Chemeketa Community College; Salem (OR); On-site; USD 55,000 - 75,000; Full time

Job summary

Chemeketa Community College seeks an Executive Assistant in the Government Relations, Engagement and Planning division to support the Associate Vice President and General College Counsel. You will lead legislative tracking, public records coordination, and preparation of materials while handling confidential information with discretion.

Responsibilities include scheduling, event logistics, campus visits, and coordination of hearing monitoring and outreach documentation to advance institutional

Qualifications

• High School Diploma or GED required with 5 years in admin support, or an Associate Degree with 3 years of admin experience.
• Progressively responsible administrative support experience with flexibility for evenings/weekends as needed.
• Proficiency in standard office software and calendar systems.
• Ability to handle confidential information and work with diverse stakeholders.

Responsibilities

• Legislative tracking and advocacy support, monitoring bills and maintaining a legislative directory.
• Drafting advocacy letters and preparing materials from templates.
• Outreach documentation and hearing monitoring.
• Public records request coordination and response tracking.
• Policy change materials and website updates post-approval, with Board of Education coordination.
• General admin support for the President’s Office and campus-wide operations.

Skills

Admin support

Calendar management

Communications

Public records knowledge

Confidentiality

Legislative tracking

Event planning

Policy support

Office software

Education

High school diploma or GED

Associate degree

Tools

Microsoft Office Suite

Job description

Chemeketa Community College seeks an Executive Assistant in the Government Relations, Engagement and Planning division to support the Associate Vice President and General College Counsel. You will lead legislative tracking, public records coordination, and preparation of materials while handling confidential information with discretion.

Responsibilities include scheduling, event logistics, campus visits, and coordination of hearing monitoring and outreach documentation to advance institutional