Part-Time Graduation & Records Clerk

Chemeketa Community College; Salem (OR); On-site; USD 25,000 - 30,000; Part time

Job summary

Chemeketa Community College seeks part-time hourly staff for a pool of temporary positions in Enrollment Services. Responsibilities include maintaining records, scanning documents, updating databases, tracking student transcripts, answering inquiries, and assisting with Commencement planning.

This role requires a High School Diploma or GED and two years of clerical or record-keeping experience. Candidates must be able to work independently and communicate effectively with students, staff, and

Qualifications

• High School Diploma or GED required.
• Two years of clerical or records experience.
• Proficiency with Microsoft Office.
• Bilingual English/Spanish preferred.

Responsibilities

• Maintains accurate records, scans documents, and updates databases to track student progress.
• Track student transcripts and evaluation forms for readiness.
• Answer inquiries regarding transcripts and evaluation status.
• Assists with planning and day of activities for Commencement.
• Monitors records according to records retention policies; purges inactive records when necessary.
• Processes/maintains prospective student records and database.
• Communicates and works effectively with students, staff, and the public from diverse cultural, social, economic, and educational backgrounds.
• Uses appropriate technology to accomplish job functions.
• Works independently, with minimum supervision.

Skills

Microsoft Office

Communication

Data entry

Independent work

Education

High School Diploma or GED

Tools

Banner software use

Website maintenance

Publishing software

Job description

Chemeketa Community College seeks part-time hourly staff for a pool of temporary positions in Enrollment Services. Responsibilities include maintaining records, scanning documents, updating databases, tracking student transcripts, answering inquiries, and assisting with Commencement planning.

This role requires a High School Diploma or GED and two years of clerical or record-keeping experience. Candidates must be able to work independently and communicate effectively with students, staff, and