Governor's Office: Executive Assistant & Policy Liaison

Jobtailor; Salem (OR); On-site; USD 70,000 - 110,000; Full time

Job summary

The Governor's Office in Salem, Oregon is seeking an experienced Executive Assistant to provide confidential support to the Governor and senior advisors. You will manage calendars, coordinate meeting logistics, and prepare agendas and documentation for high-level briefing and policy discussions.

You will draft correspondence, conduct statewide research, track legislation, and serve as the liaison with state agencies, boards, and external stakeholders while maintaining discretion and delivering

Qualifications

• Four years of staff-level experience providing administrative support to management.
• Experience with program goals, budgeting, and research for management decisions.
• Bachelor's degree may substitute for up to two years of required experience.
• Strong oral and written communication with diverse audiences.
• Ability to organize, coordinate, and manage complex details.
• Discretion and confidentiality in handling sensitive information.
• Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams).
• Knowledge of organizational research and analysis methods.
• Ability to build relationships and work as a team.
• Must be authorized to work in the United States; no visa sponsorship.
• I-9 documentation within three days of hire.

Responsibilities

• Provide confidential executive and operational support to the Governor and senior advisors.
• Manage multiple calendars and respond to scheduling requests.
• Coordinate meeting logistics and prepare agendas and documentation.
• Draft, edit, and finalize correspondence, reports, and presentations.
• Conduct research and analysis on statewide issues.
• Prepare findings and recommendations for policy discussions and staff guidance.
• Facilitate information flow between government offices and external stakeholders.
• Monitor and track legislative bills related to assigned policy areas.
• Assist policy staff with executing initiatives and coordinating resources.
• Ensure timely policy advisor review of enrolled bills with background materials.
• Serve as the first point of contact for dignitaries, legislators, and key partners.

Skills

Executive Support

Research And Analysis

Oral And Written Communication

Calendar Management

Program Management

Education

Bachelor's degree (Business Administration / Management / Public Admin)

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Job description

The Governor's Office in Salem, Oregon is seeking an experienced Executive Assistant to provide confidential support to the Governor and senior advisors. You will manage calendars, coordinate meeting logistics, and prepare agendas and documentation for high-level briefing and policy discussions.

You will draft correspondence, conduct statewide research, track legislation, and serve as the liaison with state agencies, boards, and external stakeholders while maintaining discretion and delivering