Legislative Administrative Assistant

State of North Dakota; Bismarck (ND); On-site; USD 38,000 - 52,000; Full time

Job summary

The North Dakota Legislative Council is seeking an Administrative Assistant to provide comprehensive support to the director and staff. You will manage correspondence, calendars, and document handling while ensuring orderly records and efficient office operations.

Strong communication and discretion are essential. Responsibilities include coordinating travel, assisting with committee schedules, preparing meeting materials, and maintaining files.

Qualifications

• Associate’s degree or 7 years of office support/administration experience, or an equivalent combination.
• Computer skills including Microsoft 365; knowledge of English usage, spelling, and punctuation.

Responsibilities

• Provide administrative and clerical support to the Legislative Council director including preparing correspondence, mailing, scanning, copying and compiling electronic documents, and maintaining and organizing files.
• Track appointments of legislators to boards and commissions.
• Assist in prefiled bill committee assignment process.
• Schedule director's meetings, prepare discussion documents, and take summary notes for dissemination.

Skills

Organization and prioritization

Professional communication

Critical thinking

Calm under pressure

Education

Associate’s degree or equivalent experience

Tools

Microsoft 365

Adobe PDF

PowerPoint

Job description

The Legislative Council is the full-time legislative service agency for the Legislative Assembly. The Legislative Council staff perform various tasks such as budget review, legislative research, bill drafting, interim committee staffing, as well as publication and distribution of Session Laws, the North Dakota Century Code, and the North Dakota Administrative Code. The Legislative Council staff consists of attorneys, accountants, policy analysts, and information technology and legislative administrative specialists who serve on a strictly nonpartisan basis.

Summary Of Work

Under the direction of the director, provides administrative assistance for the Legislative Council and the Legislative Assembly; maintains appropriate records; makes administrative arrangements for the Legislative Council staff; and performs other duties as directed.

Administrative Duties

• Provide administrative and clerical support to the Legislative Council director including preparing correspondence, mailing, scanning, copying and compiling electronic documents, and maintaining and organizing both written and electronic files.
• Track appointments of legislators to boards and commissions.
• Assist in prefiled bill committee assignment process.
• Schedule director's meetings, prepare discussion documents, and take summary notes for dissemination to participants.
• Assist in travel arrangements for staff and legislators, including conference registration, lodging, and airfare.
• Assist with preparing agendas and scheduling committee hearings.
• Assist in the preparation of correspondence, memorandums, and reports.
• Maintain schedule of major office projects and tasks.
• Track conference attendance and professional development of Legislative Council staff.

Essential Knowledge, Skills, And Abilities

Knowledge

• Office technologies and software (e.g., Microsoft 365, Adobe PDF, PowerPoint).
• Legal and legislative terminology, grammar usage, and punctuation.
• Profound understanding of professional office management, executive scheduling, and administrative protocols.
• Familiarity with legislative processes, committee structures, and the functional layout of North Dakota state government.

Skills

• Organization and task prioritization.
• Clear, professional communication with staff and public.
• Critical thinking and problem solving.
• Remaining calm under pressure of tight deadlines.

Abilities

• Capacity to handle sensitive data, private communications, and executive directives with confidentiality.
• Ability to take initiative, work independently, assess priorities, meet deadlines, and manage multiple activities efficiently.

Minimum Qualifications

Requires an associate's degree in business administration, office management, or related field or an equivalent or 7 years of experience in office support, administration, business, or business management; experience that includes performing a variety of high-level office support, clerical, or secretarial duties; coursework in a related field may substitute for the work experience requirement on a year-for-year basis; computer skills (knowledge of personal computers and Microsoft 365); and knowledge of correct English usage, spelling, and punctuation

• Submit your application and resume at www.nd.gov/careers by 11:59 PM Central Time (CT) on the closing date.
• Attach a cover letter, resume, and 3 professional references. Include details on how your background aligns with the role in your resume.
• A criminal background check is required for the selected candidate.
• Applicants must be legally authorized to work in the U.S. (No visa sponsorships provided.)

Additional Information

For more information about the position or general questions about the application process, please contact:

Lori Ziegler

Legislative Administrative Officer

North Dakota Legislative Council

701-328-2916

[e-mail]

TTY Number: ND Relay Service 1-800-366-6888

Equal Employment Opportunity

The State of North Dakota and this hiring agency do not discriminate on the basis of race, color, national origin, sex (including sexual orientation and gender identity), genetics, religion, age or disability in employment or the provisions of services and complies with the provisions of the North Dakota Human Rights Act.

As an employer, the State of North Dakota prohibits smoking in all places of state employment in accordance with N.D.C.C. Sect. 23-12-10.