Legislative Assistant

State of Oklahoma; Oklahoma City (OK); On-site; USD 52,000 - 70,000; Full time

Job summary

State of Oklahoma's House of Representatives in Oklahoma City seeks a Legislative Assistant to manage office operations and support a member with administrative duties. Responsibilities include handling calls, scheduling, correspondence, travel claims, and maintaining files; referencing legislation and constituent inquiries.

The role requires organization, basic research, and the ability to work with staff, lobbyists, and the public in a sometimes-stressful environment; two years of admin

Qualifications

• Two years of administrative experience in a general office environment.
• Passing of basic clerical and typing test may be required.
• Knowledge of state government and the legislative process.
• Ability to read, write, and present information clearly in varied settings.
• Willingness to work overtime if required.

Responsibilities

• Answers and screens calls; arranges conference calls and informs stakeholders about legislation.
• Greets visitors and directs to appropriate personnel.
• Responds to constituent inquiries and information requests.
• Reads and routes mail; drafts routine correspondence and emails.
• Manages daily schedules, travel arrangements, and per diem claims.
• Maintains file systems; handles records for member and district.
• Tracks legislation through the legislative process.
• May conduct basic research for talking points or presentations.
• Keeps office operations aligned with established policies.

Skills

Typing

Data entry

Written communication

Oral communication

Customer service

Education

Associates degree preferred

Tools

Word processing

Email/Outlook

Scheduling software

Job description

Job Posting Title

Legislative Assistant

Agency

422 OK. HOUSE OF REPRESENTATIVES

Supervisory Organization

House of Representatives-State Capitol

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Full/Part-Time

Full time

Job Type

Regular

Compensation

$60,500.00 annually

Job Description

Oklahoma House of Representatives

Job Title: Legislative Assistant

SUMMARY

Under direction of the member, has general charge and supervision of the office; and performs various administrative and clerical tasks.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Answers and screens member's calls; arranges conference calls; provides information to legislators, staff, lobbyists, state agencies, and the general public regarding legislation and the legislative process; or directs call to appropriate personnel or department.
• Greets and screens office visitors and directs to appropriate area of personnel as required.
• Responsible for informing member of, and responding to, constituent requests or inquiries by providing information directly and/or working with appropriate staff or agency officials.
• Reads and routes incoming mail; composes and types routine correspondence; and prepares outgoing mail and correspondence, including e-mail and facsimiles.
• Arranges and coordinates member's daily schedule; arranges and coordinates travel schedule and reservations; and prepares and submits travel and per diem claims.
• Organizes and maintains member's file system; files correspondence and records relating to member and member's district.
• Responsible for pages, chaplains, nurses, and doctors of the day; prepares and distributes citations.
• Tracks member's legislation throughout legislative process.
• May conduct basic research, compiling information for talking points, presentations, or floor activity as required.
• Maintains office operations by following established policies and procedures.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Passing of basic clerical and typing test may be required.

EDUCATION and/or EXPERIENCE

Two (2) years of administrative experience in a general office environment; college degree preferred.

KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of general office procedures; basic principles in the operation of various office equipment; basic knowledge of state government and the legislative process; spelling, punctuation, business English; and basic arithmetic. Ability to read and comprehend simple instructions, short correspondence, and memos; to write simple correspondence; to effectively present information in a one-on-one and small group situations to members, staff, lobbyists and the public; to work with members, staff, and the public in a sometimes-stressful environment; and to work overtime if required. Skill in typing accurately from plain copy; and in the use of data entry and word processing software.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.